Finance Assistant

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Description

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All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCRs core values of professionalism, integrity and respect for diversity.

Duties:

• Financial transactions and reconciliations are processed in line with relevant policies and procedures.
• Assist newly arriving or departing international staff members on opening/closing bank account; process their entitlement upon assignment.
• Compile and verify budget and accounting data by checking files, calculating expenditure and estimating projections.
• Issue PO and non-PO vouchers including monthly salaries of UNHCR staff, daily subsistence allowance to staff going on official missions, cost of air-tickets, requisitions of goods and services based on agreements with the suppliers, office running common cost, rental and salary advances, lease agreements of UNHCR offices, etc.
• Process on-line bank transfers ensuring that bank accounts of staff and suppliers are complete.
• Liaise with other functional units who work closely with Finance Unit on relevant issues.
• If applicable, may be required to assist in the preparation of the VAT refund submissions and monitoring of the reimbursable amounts.
• Maintain efficient and timely archiving system of physical and electronic files to ensure that all documents are accounted for.
• May be assigned as the custodian of the office petty-cash.
• Draft routine correspondence.
• Verify that the financial transactions are correct and in accordance with UNHCR rules and procedures.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Minimum Qualifications:

• Years of Experience / Degree Level
• For G4 – 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Certificates and/or Licenses:

• Finance; Business Administration; Accounting;

Relevant Job Experience:

Essential:

• Good Computer skills.

Functional Skills:

• IT-Computer Literacy
• IT-Enterprise Resource Planning (ERP)

Language Requirements:

• For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
• For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
• For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

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