Programme Officer – British High Commission Kingston

Job title:

Programme Officer – British High Commission Kingston

Company

HM Government

Job description

1Main purpose of job:The British High Commission in Kingston is looking for an experienced, capable, and motivated Programme Officer. The post holder will work with advisory and other programme management colleagues but will have specific responsibilities for a violence prevention programme. We are working hard to create an open and flexible organisational culture where we value diversity, honest debate and collective leadership, making a positive corporate contribution to FCDO and across the UK government as well as delivering real development results for the people of the Caribbean.The purpose of this role is to ensure that FCDO’s programmes (primarily the Violence Prevention Programme) are managed in accordance with its policy and procedures. The Programme Officer is expected to provide high quality and timely programme management advice and implementation of tasks to enable effective and efficient programme delivery.The Programme Officer will be expected to work under the guidance of the Senior Programme Officer and with other programme management staff. The successful candidate will also be expected to support other teams and staff across the region, as and when this support is needed.In this varied role, the successful candidate will contribute to policy discussions relevant to their programmes, represent FCDO in meetings with key partners, and respond to corporate returns. The Programme Officer will need to operate FCDO finance systems for managing programmes, accurately meeting forecasts, targets and deadlines.Roles and responsibilities:Programme Management:

• Financial Management: You will be the first point of contact on financial matters and be expected to:

• Request accurate monthly forecasting and explanation of variances from partners.
• Scrutinise and challenge all invoices made by partners.
• Ensure that payments are correctly and timely processed using FCDO systems.
• Develop and maintain a good working relationships with implementing partners and/or suppliers, particularly finance and programme leads.
• Actively assess/monitor and take action to prevent fraud and corruption.
• Provide support on financial spot checks.
• Request narrative and financial reports from implementing partners and ensure that deadlines are met.
• Ensure Audit Reports are submitted and reviewed.
• Commercial Management. You will be the first point of contact on commercial matters and be expected to:

• Draft formal agreements with partners such as Memoranda of Understanding, Contracts, and Accountable Grants.
• Contribute to Due Diligence Assessments.
• Contribute to the design and delivery of new projects/programmes, including the development of Concept Notes, Business Cases and results frameworks.
• Provide support on asset spot checks and manage asset registers.
• Programme Delivery. You will be expected to work flexibly across programmes within the team, including on the following issues:

• Work with the Senior Programme Officer and the lead Adviser to maintain a risk matrix and delivery plan for projects/programmes and ensure that they are discussed/updated on a quarterly basis.
• Attend regular field visits with partners, in order to effectively monitor programmes.
• Actively assess/monitor and take action to prevent fraud and corruption.
• Contribute to programme annual reviews particularly on Value for Money, Commercial and Risk sections.
• Support Due Diligence Assessments and other compliance activities.

Policy input on programme areas:

• Provide support to lead Advisers on policy discussions and research.
• Network with counterparts in the Government of Jamaica, development agencies and civil society organisations to explain and support delivery of FCDO policies.

Communications and Corporate compliance:

• Ensure all public facing documents for your programme responsibility are in line with FCDO’s transparency rules and guidelines and they are published accordingly.
• Support programme team on drafting corporate returns including Parliamentary Questions.

Administration:

• Ensure all documentation regarding key decisions on projects/programmes is up to date and backed up on Teams.
• Take a note of programme meetings and update programme work plans once a week/when needed.
• Organising external meetings and programme boards, circulating papers and taking minutes where appropriate.
• Organising internal meetings as required.
• Lead on or support planning and logistics for visits.

Essential qualifications, skills and experience 1

• Bachelor’s Degree (Business Administration, Finance, Project Management, Public Administration or other relevant field) with at least three years project delivery experience.
• Ability to organise and prioritise own work and deal with a number of matters simultaneously.
• Excellent command of written and spoken English.
• Ability to take responsibility for quality of work, and to identify and resolve minor work problems.
• Able to work collaboratively, flexibly and adaptively including as part of a virtual team in a range of locations, and to demonstrate initiative.
• Proven experience in engaging and influencing external partners and managing suppliers.
• Computer literate and familiar with basic features and use of simple spreadsheets.
• Able to create clear and accurate first drafts of project documentation, correspondence, and notes of meetings.
• Able to listen well and communicate effectively with colleagues in Team and externally.
• Understanding of the Project/Programme Cycle Management.
• Working knowledge of the systems and processes related to expenditure management on projects and programmes.
• Working knowledge and practical experience on programme management.
• Understanding of the importance of accurate and up-to-date management information.
• Working knowledge and practical experience on financial management/ administration.
• Working knowledge on procurement and partner management.
• Must have the legal status to live and work in Jamaica in your own right, from time of application.

Required behaviours 1Changing and Improving, Managing a Quality Service, Delivering at Pace, Working TogetherApplication deadline 18 April 2024Grade 1Executive Officer (EO)Type of Position 1Full-time, Fixed term, with possibility of renewalWorking hours per week 139Region 1Americas, Caribbean & Overseas TerritoriesCountry/Territory 1JamaicaLocation (City) 1KingstonType of Post 1British High CommissionNumber of vacancies 11Salary 1JMD $360,000Start Date 13 June 2024Other benefits and conditions of employment 1Employees who are not liable to pay local income tax on their Mission salary, e.g. some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.Additional information 1This role is in-person, 39 hours a week. Core office hours are 8am to 4.30pm Monday to Thursday and 8.00am to 1.00pm on Fridays.The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and enriching learning and development opportunities.Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6-12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

• Applicants must have the independent right to reside and work in Jamaica.
• The period of probation for this role is three months, although the British High Commission reserves the right to extend this period in order to fairly assess performance.
• Full induction and coaching will be arranged for the successful applicant.
• The salary for this position is $4,500,000.00 JMD per annum.
• Annual leave entitlement is 20 days rising to 24 days after five years of service. The BHC Kingston also observes a combination of up to 14 UK and local public holiday days.
• Health Insurance coverage (after Probation Completed).
• Pension (after Probation Completed).

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

Expected salary

Location

Kingston upon Thames

Job date

Wed, 20 Mar 2024 01:36:59 GMT

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