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View Vacancy – Administrative Support Officer- Regional Stability (CG1) and Threats to UK (CG2), Grade- Administrative Officer (AO), Islamabad
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Other British Government Departments (Partners across Government, including UK Visas)
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CSSF (Conflict, Stability and Security Fund)
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Note : All applicants are required to mandatorily fill the complete online application form including the employment and educational details and the behavioural questions. We will be thoroughly reviewing the application forms with all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.’’
Main purpose of job:
An opportunity to work in a varied, high-profile job at the centre of one of the biggest foreign missions in Pakistan – supporting the heads of CG1 and CG2 through managing diaries, securing external meetings; managing invites and engagement with staff. You will act as a central point of contact in and out of the mission, and provide strong administrative support to two team leads who oversee the work of x9 government departments and 100+ staff. There is also a chance to grow and develop other skills, such as leading small projects and initiatives to improve across the teams.
Roles and responsibilities / what will the jobholder be expected to achieve?
- Manage the diaries of the head of CG1 / CG2
- Set up meetings for the head CG1 / CG2 with internal and external contacts including from Government Ministries and other diplomatic missions.
- Manage invites, seeking advice from relevant experts on attendance.
- Leading on social events hosted by head CG1/CG2, and other smaller events including compiling guest lists, writing and sending out invitations, chasing RSVPs and arranging security. Part of the team working on events hosted by the High Commissioner including the annual King’s Birthday Party
- Maintain the KBP and wider CG1 / CG2 Contacts Database in Outlook and pro-actively keeping this up to date.
- Work with different teams to ensure work commissioned by CG1/CG2 head is delivered on time and any issues are identified.
- TBC – oversee CG1/CG2 budget and ensure financial accounting procedures are followed
- Oversee small scale projects such as office moves. Scope also to get involved in other elements, such as involvement in supporting programme or policy work to gain new skills and experience. This is flexible and based on the ambition / appetite of the individual.
The ideal candidate will be someone with excellent language skills in both Urdu and English, able to handle challenging telephone calls in both languages, and to write clear letters and emails in English. They will need to be able to manage a busy workload, be agile, and prioritise effectively. Requests will come from all sides and will often be at very short notice. The ideal candidate will therefore also need patience, diligence and discretion. Experience in a busy office environment and working within a team would be a strong advantage.
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- Minimum two years of experience in office administration.
- Excellent communication skills in English & Urdu – verbal and Written.
- Able to deal politely and effectively with colleagues and contacts outside the mission.
- Strong organisational skills and attention to detail.
- Able to work well under time pressure.
- Knowledge of Microsoft applications i.e. Excel/Word/Outlook.
- Should be a team player and able to support colleagues.
Language requirements: Language: Excellent English and Urdu Level of language required: Fluent |
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Delivering at Pace, Making Effective Decisions, Managing a Quality Service, Working Together
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22 April 2024
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Administrative Officer (AO)
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Full-time, Permanent
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41
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South Asia & Afghanistan
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Pakistan
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Islamabad
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British High Commission
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PKR
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PKR 131,598 per month
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15 May 2024
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Salary Details:
For British High Commission (BHC) candidates, the Country Based Staff BHC Terms & Conditions will apply.
For other than BHC candidates, salary will be PKR 131,598 per month.
Please note that the current salaries are being dollarized and processed in USD (using a fixed corporate exchange rate from November 2022) to provide cushion against the current external market conditions. This is a temporary measure and is subject to review at regular intervals. The payroll will revert to local currency processing once the external market conditions are normalised.
The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.
Around half of our work force is women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment. This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCDO has anywhere across the globe. We are aiming to make it the best.
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Note : All applicants are required to mandatorily fill the complete online application form including the employment and educational details, motivational segment and the competency based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.
To Apply:
Please note applications without (a) and (b) will not be considered.
A. Complete the Online Application Form
B. Complete the Motivation and Competency Segment in the Online Application Form
Internal candidates applying for this position need to inform their current line managers, else the applications will not be considered.
To ensure a successful application it is important that you explain how you demonstrate these behaviours and technical/ professional skills, basis your experience. You are strongly advised to read the Success Profiles Civil Service Behaviours Framework which provides a detailed guidance on how these behaviours are defined for each position.
Applicants are encouraged to use the STAR (Situation, Task, Action, Result) technique to prepare specific examples of when and how you have demonstrated these behaviours in your application, by evidencing a structured response, including your skills and experiences. You briefly describe the situation in which you demonstrated the behaviour, and then explain your task in addressing the situation, what action you took and the result of this.
We will accept only online applications by 22nd April 2024 (latest by 23:55 hours PKT).
Please note that all the applicants will be required to strictly adhere to the security guidelines for British High Commission. Also, please be advised that the FCDO does not pay for any travel related expenses incurred in interviews, or relocation costs.
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount
Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
The appointment will be subject to Police Verification and other checks including references, medical, educational and professional.
We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.
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British High Commission
To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
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