Administrative Officer

Details

Mission and objectives

MONUSCO/MONUC was established in 1999 under the auspices of the UN Department of Peacekeeping Operations (DPKO). SCR 2277 (2016) requests MONUSCO to support efforts of the Government of DRC towards the protection of civilians, through a comprehensive approach involving all components of MONUSCO, including through reduction of the threat posed by Congolese and foreign armed groups and of violence against civilians, including sexual and gender-based violence and violence against children to a level that can be effectively managed by the Congolese justice and security institutions; and to support Stabilization through the establishment of functional, professional, and accountable state institutions, including security and judicial institutions. The project aims at a better understanding of the most serious violations of human rights law and international humanitarian law in DRC and supports the leadership of the Mission through informed policy and decision making on future vetting of security forces through risk assessment and mitigation, joint planning for MONUSCO operations, as well as advocacy efforts.

Context

Assignment is non-family (GOMA)
Until June 2025, with possible 12-months extension, pending renewal of the mandate.

Task description

Under the direct supervision of the Administrative Officer of SCM, the UN Volunteer will work in the Administration Unit, Office of the Chief, Supply Chain Management Services and will undertake following tasks:
• Provide Administrative support in the Office of Chief Supply Management Pillar as well as the overall management of the Pillar;
• Coordinate actions related to the administration of SCM’s Pillar’s human resource activities, e.g., recruitment, placement, relocation, performance appraisal, job classification reviews, separation of staff members, and training. Ensure consistency in the application of UN rules and procedures;
• Oversee the maintenance of vacancy announcement files and keep track of status of vacancy announcements and recruitments for SCM;
• Provide information and advice to staff/consultants with respect to conditions of service, duties and responsibilities, plus privileges and entitlements under the Staff Rules and Regulations;
• Provide Assistance in Monitoring SCM Services staffing table for both national and international staff in coordination with human resource section for various actions e.g., appointments, retirements, expiration of appointments, reassignments, transfers and movement of staff;
• Assist in organizing all administrative requirements with respect to Chief, SCM official travel. Make travel arrangements and coordinate all administrative, logistical and security requirements for the Chief, SCM and his team;
• Provide assistance in managing the section’s Travel and training Budget and also in the preparation and development of the Pillar’s proposed staffing, Training and Travel budget;
• Assist in monitoring SCM budget in relation to expenses such as travel within and outside the mission on official duty or training activities;
• Provide assistance in monitoring SCM’s budget implementation/expenditures and recommend reallocation of funds as necessary such as Individual Contractor (IC) payments and ravel for training;
• When working with (including supervising) national staff or (non-)governmental counterparts set aside dedicated time for capacity development through coaching, mentoring and formal and on-the-job training; Provide guidance, training and daily supervision to clerical staff;
• Draft, submit for review and approval routine correspondence such as Inter-Office Memoranda, faxes, emails, SOPs, administrative circulars. Maintain a filing system in Office of Chief SCM front office;
• Coordinate extensively with SCM Pillar staff members and liaise frequently with substantive sections both at Mission HQ and field offices;
• Provide assistance with the coordination of an intern cell tasked with the delivery of various ad-hoc projects for the Supply Chain Pillar;
• Act as liaison with RSCE administrative, finance and HR focal points regarding administration and processing of benefits and entitlements of Supply Chain staff as well as assistance with on-boarding and separation procedures;
• When working with (including supervising) national staff or (non-)governmental counterparts, including Implementing Partners (IPs), the incumbent is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring and formal and on-the-job training;
• Performs other related duties as required.