Programme Management Assistant

Details

Mission and objectives

UN-HABITAT GNB organization mission TBD

Context

The United Nations Human Settlements Programme (UN-Habitat) is mandated by the United Nations General Assembly to promote, monitor, and report on progress in the implementation of the New Urban Agenda, with the twin objectives of housing for all and sustainable urban development. UN-Habitat works and cooperates with governments, local authorities, non-governmental organizations, the private sector, and other agencies in promoting sustainable urbanization and the reduction of urban poverty. Its work involves norm-setting, operational activities, capacity-building, monitoring, advocacy, and partnership building at global, regional, national, and local levels.
UN-Habitat has been actively working in Guinea-Bissau since 2015, with its action embracing a series of areas associated with sustainable urbanisation, including urban resilience, urban and regional planning, urban governance, reduction of land-related conflicts, basic services delivery, affordable housing, urban policy, and related legislation, etc. The Programme in Guinea-Bissau also plays a key role on partnerships with, amongst others, UN sistem agencies and the European Union, and especially with the Ministry of Public Works, Housing and Urban Planning (MOPHU), the State Secretariat for Planning and Regional Integration (SEPIR) under Ministry of Economy (ME), the Ministry of Environment and Biodiversity (MEB), the Ministry of Territorial Administration and Local Power (MATPL), well as regional and city authorities.
UN-Habitat has established a Habitat Country Programme Document (HCPD) for the 2022-2026 period, building on the UN Sustainable Development Cooperation Framework (UNSDCF) established in 2021, in line with the Government Programme 2020-2023. For this new period, UN-Habitat aims to strengthen its niche position as “thought leader”, setting the global discourse and agenda on sustainable urban development, driving the policy discussion, generating expert and cutting-edge knowledge, shaping technical norms, principles, and standards, and acting as a multiplier in the exchange of knowledge, experiences and best practices in cities and other human settlements.
In Guinea-Bissau, UN-Habitat performs both normative and operational works. On the normative side, the programme has collaborated with governments at the national, regional and local level in the development of spatial and strategic plans, e.g., Bissau 2030 and Bijagós 2030. On the operational side, UN-Habitat has promoted initiatives concerning the improvement of public infrastructure (e.g., logistical facilities, sanitation, etc.). In addition, the programme it is initiated in 2023 a comprehensive multi-year programme in Green and Inclusive Cities, with the project called “No Misti Disinvolvimentu Local”, funded by European Union.
To coherently implement its HCPD and respond to the increase of the country portfolio, UN Habitat is recruiting a National UN Youth Volunteer who will act effectively as the Programme Manager Assistant (PMA) in close collaboration with the National PMA and the Programme Manager Officer (PMO) stationed in Nairobi (headquarters).

Task description

Budget and Finance
• Assisting with budget preparation and monitoring expenses.
• Processing invoices, reimbursements, and other financial transactions.
• Managing inventory of office supplies and placing orders as necessary.
• Prepares statistical tables and standard financial reports.
General Administration
• Organizing and maintaining files and records relevant to the program.
• Preparing, formatting, and editing program-related documents and reports.
• Managing electronic and paper filing systems to ensure easy access to information.
• Assisting with the preparation and distribution of promotional materials.
• Scheduling and organizing meetings, workshops, and other program-related events.
• Preparing meeting agendas, taking minutes, and following up on action items.
Logistical Support:
• Coordinating travel arrangements for program staff and visiting consultants or partners.
• Ensuring that program facilities and equipment are maintained and functioning properly.
• Assisting with the procurement process for goods and services needed for program activities.
• Coordinating logistics for events, including venue, catering, transportation, and accommodation arrangements.
Results Expected:
• Contributes to the effectiveness and efficiency of the department/unit by providing administrative support and specialized assistance to more senior staff in the assigned areas of responsibility.