Company Description

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

Job Description

The position

The OECD is recruiting Resource Management Officers (RMOs) with a specialisation in finance and/or human resources to constitute a pool of candidates for recurring needs across the Organisation. The selected candidates will contribute to and support the resource management and administration functions in Units across the Organisation.

The RMOs will contribute to providing strategic guidance and advice on financial and HR management to their respective Directorate, in accordance with corporate rules, regulations and guidelines. They will also conduct day-to-day operational financial and HR management tasks as part of a dynamic team under the supervision of the Head of Unit and will liaise with the Organisation’s corporate services. 

Main Responsibilities

Financial management and administrative support

• Control expenditure and approve financial commitments. Ensure compliance with the OECD Financial Rules and Directorate’s policies and that complete and accurate records are kept for audit purposes.
• Support the management of the Directorate’s grants and voluntary contributions (VCs), acting as a liaison between stakeholders, providing advice during negotiations, drafting of contracts/offer letters and generally ensuring that such contributions are managed in line with contractual requirements.
• Assist the Head of Unit on tasks related to budget management. This includes advising on the projection of expenditure, financial reporting, and update of the Directorate procedures, as necessary.
• Provide guidance to staff members on all aspects of procurement, and actively help pilot competitive procurement processes, liaising as necessary with the central OECD purchasing group and legal department.
• Train and advise staff members in the Directorate on rules and policies, and the usage of financial systems.

Human resources management

• Contribute to all stages of recruitment processes and related administrative actions, including: drafting of job descriptions, candidate testing and video screening, panel interview logistics and managing the candidates throughout recruitment process. Provide hiring teams with guidance on processes and best practices.
• Manage, and monitor all career-related actions including staff contracts, staff mobility, career development, teleworking, absences, and probationary periods. Organise the welcoming and onboarding/orientation of new staff and remain the contact point for all staff on HR questions.  
• Provide staff with guidance on the application of corporate human resources and develop Directorate-wide communications. 
• Assist with the co-ordination of the performance management exercise, provide assistance and advice to staff and strive to ensure that corporate deadlines are respected.

Other resource management administration

• Seek out areas to improve efficiency, proactively improving internal administrative and financial processes. Assist in keeping Directorates’ guidance and policies up to date.
• Manage office space and time keeping activities.
• Assist with other administrative tasks as necessary and provide back-up to colleagues as needed.  
• Participate in meetings of the Resource Management Advisor (RMA) community, attend specific meetings organised by corporate services, keeping up to date with corporate developments in policies, rules, processes, and systems.

Qualifications

Ideal Candidate Profile

Academic Background

• A university or equivalent post-secondary school degree in business or public administration, finance, human resources, or a closely related field.

Professional Background

• Experience in a similar administrative role with responsibilities related to financial and/or human resource management, preferably in an international organisation.
• Up-to-date knowledge and understanding of financial and human resources management procedures and practices related to large organisations. 

Tools

• Very good experience of using Enterprise Resource Plannning (ERP) systems such as SAP, Workday, Oracle, Cornerstone or equivalent. The candidate should be able to demonstrate that they can master the use of new applications quickly.
• Proficiency in standard MS-Office tools (Excel, Word, Powerpoint, Outlook) are a requirement.
• Experience in reporting and use of business intelligence (BI) tools would be a significant advantage.

Additional Information

Core Competencies

• OECD staff are expected to demonstrate behaviors aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 2); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 1); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
• To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.
• Knowledge of other languages would be an asset

Additional Information

Closing date: 

Applications should reach us no later than 23:59 14 April 2024 (France local time).

Contract duration:
Thirteen-months fixed term appointment, with the possibility of renewal.

What the OECD offers

• Depending on level of experience, monthly salary starts at 4302 EUR, plus allowances based on eligibility, exempt of French income tax.
• Click here to learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.

Please note that the appointment may be made at one grade lower in the specified job family, based on the qualifications and professional experience of the selected applicant.

Selection Process

For retained candidates, written tests/video-recorded interviews are foreseen in May 2024 and panel interviews are planned for early June 2024.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

Before applying to positions at the OECD please check that you meet the following criteria:

• You are a national of an OECD member country *
• You are less than 65 years of age
• You are fluent in one of the two OECD official languages (English and French) with a knowledge of or willingness to learn the other.

* There are specific exemptions to this rule, which may be referred to in the job description. Please refer to Regulation 6 in the OECD Staff Regulations for more information.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.