Logistics Associate G6 ( internal & External) 1

JOB POSTING INFORMATION:

Opening Date: 01 April 2024

Closing Date:   14 April 2024

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

WFP Sudan has the potential to reach millions of food insecure people across Sudan – with a total of 4 million people assisted in 2018. WFP Sudan, one of the largest and complex operations for WFP globally,  is currently rolling out its five-year Country Strategic Plan (2019-2023), which aims to provide emergency assistance through a hybrid approach (Cash, food and vouchers), along with life-changing types of programmes (Nutrition, Resilience and School Feeding).

BACKGROUND AND PURPOSE OF THE ASSIGNMENT

The Logistics Cluster Sudan is supporting partners operating in the Country with logistics coordination, information management, and commong logistics services. This position will over see the Cluster’s logistics activities (transport and storage), ensuring seamless provision to the partners.

As an introduction to the accountabilities

Supply Chain Planning and Optimization Service 

Planning equips Sudan County Office (SDCO) SC to achieve its strategic goals of being agile, reliable & cost-efficient, supporting quality & safety, and strengthening national capacities & markets. The Supply Chain (SC) Planning Service has been conceptualized to maximize and mainstream best practices developed across WFP in SC Planning. The Service supports and provides cross-functional collaboration, promote end-to-end SC visibility, and leverages tools and analytics and optimization tools.

Supply Chain Management is at the core of WFP’s humanitarian response and, therefore, an area of strategic focus. SDCO aims to better integrate and continuously improve the process in its Logistics unit through continued innovation of the overall Country Office (CO) Supply Chain by; identifying, designing, and implementing initiatives on four levels: strategic planning, structure, processes & tools, and staff development.

KEY ACCOUNTABILITIES (not all-inclusive)

I. Provide specialized support to the LC operations and activities, following standard process and contributing directly or indirectly to the effective delivery of NFI’s.

2. Assist with logistics operations including all logistics assets to ensure timely and cost-effective delivery of logistics cluster partner’s cargo.

3. Supervise the work out of support staff, providing practical advice and guidance to ensure individual and team objectives are delivered to agreed standards and deadlines.

4. Support the logistics Assistants and storekeepers in providing directions as to the operational requirements,

5. Regular visits to logistics cluster warehouse for physical verification of stored cargo, by SRF and to support the storekeeper on the best warehouse practices.

6. Always present in a positive and professional manner to service users.

7. Record and maintain all relevant records regarding but not limited to cargo dispatches.

KEY ACCOUNTABILITIES (not all-inclusive)

8. Identify resolve and / or provide recommendations on specialize queries/requests for support, using initiative and following standard process, to ensure timely and accurate resolution of enquires with excellent client service mind set.

9. Maintain a positive relationship with the logistic cluster partners in the various duty stations. ID. Support partners in dealing with complaints, feedback, and recommendations effectively.

10. Report all issues to supervisor along with recommendations on how to improve the processes.

11. Assist with the stock — taking of non-food items and ensuring that established internal controi mechanisms are in place and functional and all relevant records are maintained and accurate.
12. Support in the consokidation and submission of the NFI stock status reports 14. Perform any other related duties other related duties as assigned by supervisor. 15.

STANDARD MINIMUM QUALIFICATIONS

Skills Requirement

• Sound Knowledge use of Office, Excel and Data Analytics Tools.
• Highly numerate with an innate ability to analyze & interpret data quickly & recommend improvements.
• Problem-solving skills.

Education

• Completion of secondary school plus a post-secondary certificate/Diploma in any other relevant functional area .

• Education: Completion of secondary school education

  Experience: A minimum of six years of work experience, preferably in fields such as Logistics, Finance .

   

Languages:

• Fluent in oral and written English and Arabic, including having technical writing skills.

ORGANIZATIONAL CONTEXT

These jobs are found in Headquarters (HQ), Regional Bureaux (RB) and Country Offices (CO and Area/Field Offices. Job holders report to a Logistics Officer, Head of Unit or the designate.
At this level, job holders demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and logistics common services. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders typically manage a small team, supervising and coaching staff.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience working with government or humanitarian agencies (e.g. UN, NGOs, etc.) is preferred, particularly in humanitarian logistics.
• Experience in SC-related industry (e.g. supporting S&OP-type processes, material planning, distribution planning, procurement, shipping, etc.).
• Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, and food stock.
• Experience in using analytics to support operations management (e.g. planning, optimizing supply chain networks, developing of KPIs and visualization dashboards, etc.).
• Experience in business analysis, process mapping, data transformation and analysis, presenting conclusions to senior management, etc.).
• Effective people skills, working individually and in a team in a multi-cultural environment.

TERMS AND CONDITIONS

HOW TO APPLY

• To apply, please create a personal account and fill out the profile form with your personal information at http://www1.wfp.org/careers/job-openings. If you are an internal applicant, apply through your E-Recruitment profile.
• In the application form, ensure filling the mandatory sections, attaching your CV, answering the pre-screening questions and agreeing on the legal statement before submitting your application.
• Selection of staff is made on a competitive basis on account of potential and performance. All applicants will undergo a rigorous process which includes screening against job requirements, a technical test, and a panel interview.

TALENTED WOMEN ARE HIGHLY ENCOURAGED TO APPLY:
We look for applicants with the highest integrity and professionalism who share our humanitarian values. We commit to promote diversity, gender parity and equality between men and women.
 
WFP strives to build a work environment that is safe and respectful, and free of sexual harassment and abuse of authority. We believe in open communication, and every individual at WFP is treated with respect regardless of gender, age, ethnicity, religious and political beliefs, etc.
 
In this pursuit, WFP assists women to balance work exigencies with personal and family responsibilities by providing an attractive compensation package, including fully paid maternity leave for 16 weeks, breastfeeding time off, and the possibility to avail of flexible working arrangements. Also, we endeavor to provide our staff, women, and men, with training and professional career development.

DEADLINE FOR APPLICATIONS

Closing Date: 14 April 2024

HOW TP APPLY .

• Qualified female applicants encouraged to apply.
• This position is open ONLY for Sudanese nationals or individuals authorized to work in Sudan according to Sudanese Regulations.
• WFP does not charge any fee at any stage of its recruitment process
• WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/ADIS status.
• Please indicate in your cover letter the duty station(s) you prefer to be deployed should you be a successful candidate.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.