IDB3280 – Senior Treasury Operations Back Office Specialist

Job Purpose:

As TOSD is taking over the Back Office Function for all Investment Department activities from FCD, TOSD mandate was updated to capture the new function, and additional resources were allocated to TOSD to handle this function.

The role of the Senior Specialist is very essential to develop this new process and to ensure setting it up properly, along with Approving & Monitoring all Investment relevant Back Office operations functions and review/verify transactions cleared at earlier levels. Contribute towards developing and enhancing transactions processing, settlement procedures, treasury systems.

Key Accountabilities:

Policies and Procedures

• Formulate policies and procedures for IDB on transaction processing, cash flow management and liquidity management.  

• Review existing policies and procedures and recommend changes to benchmark them with international practices and standards

• Ensure strict compliance of policies and procedures with treasury transactional activities

• Develop, maintain, and update the standard operating procedures, DoA, Mandate, Key Risk Indicators, related to Inv. BO operations.

Reporting and Communications

• Develop / structure and prepare comprehensive reports on all deal processing and settlement activities as required.

• Develop / structure and prepare various reports on under Treasury operations.

• Maintain productive and effective working relationship within IDB Group entities and with external banks/partners.

Transaction Processing and Settlement

• Approve, review and clear the processing of all settlements of Treasury Transactions (Sukuk & Money Market), EFM, Custodians, Equity, Trade Finance, Interfund Settlements and other invoices.

• Approve, review and clear the processing of all injections, subscriptions, to & withdrawals / redemptions from and to EFMs.

• Approve, review and clear the processing of all deal confirmations.

• Approve, review and ensure record keeping of trade settlement and cash management transactions.

• Manage the efficiency and error free processing of all treasury transactions with strict compliance to policies and procedures.

• Follow up on payment execution to ensure they are processed on time and without delays.

• Setting up and implement actionable objectives, planning processes, budgets and operational KPIs for the division.

• Follow up and report on division’s on-going transactions and quality of its output and services, identify and initiate proposals/actions for further improvements and innovations.

• Supervise and approve all transactions and ensure necessary procedures to minimize operational risks.

• Managing all kinds of queries and payment requests received from the Investment Department and any other relevant stakeholders.

• Liaise with Inv. and IMDT to set up and enhance the appropriate system set ups and workflows for all Inv. Back office related payments.

• Manage the necessary reconciliations on all payments executed within the day.

• Supervise and ensure that all Treasury related transactions are released from Swift and AML screening systems.

• Coordinate and support the Inv. Department and any other relevant department on the selection and onboarding of new custodians.

• Troubleshoot any operational issues within the Inv. B/O operations.

• Address all unreconciled accounting issues in coordination with Financial Control Department.

• Supervise the End of day reconciliation on all B/O system blotters.

• Lead the communication with the correspondent banks on all operational matters to ensure proper execution and settlement of the payments.

• Review, validate, and record/archive supporting documents for all Inv. Back Office payments.

Academic and professional qualifications:

• Bachelor’s degree in Banking, Finance, Accounting, Business Administration or related discipline.

• CTP, CerT, CTM, ACI or any treasury relevant certificate is preferred.

• Minimum 8 years of experience in finance and accounting, of which 4 year in payments processing or treasury related operations.

Skills & Necessary Knowledge:

• Building Relationships

• Passion for Excellence

• Analytical Thinking

• Problem Solving

• Stakeholder Management

• Strategic Planning

• Monitoring, Processing, Confirmation and Settlement: Debt and Capital Markets Instrument Trades

• Monitoring, Processing, Confirmation and Settlement: FOREX and Money Market Trades

• Custodial settlement knowledge

• Knowledge of cash management operations

• Knowledge of payments systems and payment messages categories.

• Correspondent Relationship

• Treasury systems

Languages:

• English – Mandatory

• Arabic – Preferred

• French – Preferred