Associate Internal Auditor (Support Coordinator Reporting)

Position Title: Associate Internal Auditor (Support Coordinator Reporting)

Duty Station: Geneva, Switzerland

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 25 April 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Head of Internal Audit and the direct supervision of the Senior Auditor, Quality Assurance, Policy and Reporting and the Deputy Director, Internal Audit, the Associate Internal Auditor (Support Coordinator & Reporting) will be responsible and accountable for providing support and coordination of global activities of internal audit, specifically in the maintenance of TeamMate+ (audit management software) and collaboration with different offices/stakeholders in relation to internal audit activities.

Core Functions / Responsibilities:

1. Perform preliminary quality assurance internal reviews in support of the Quality assurance and policy program of Internal Audit.
2. Maintain the audit management software (TM+) and review completeness. Update the Internal Audit software system for completed internal audits ensuring that the final internal audit report is saved for filing and recommendation tracking.
3. Monitor the status of Internal Audit’s recommendations with respective managers to obtain implementation confirmations or otherwise escalate instances of delayed or non-compliance to the respective auditors for their follow up or secondary decisions due to changed circumstances.
4. Ensure accurate and timely posting and update of Internal Audit reports and other documents in the IOM’s website and Intranet.
5. Collect any information on internal audits performed, planned, or status of any ongoing reports, as part of the corporate and other reporting of internal audit activities.
6. Prepare statistics on internal audit findings and recommendations, including their implementation timeframe and follow-up, using IOM’s Internal Audit tools for internal and external presentations.
7. Support in the creation and monitoring of the following:
8. Internal Audit Annual Risk Assessment
9. Internal audit budget
10. Annual plan implementation
11. Ensure accurate monitoring and timely update of internal audit report timelines.
12. Keep up to date all Internal Audit related documents and correspondence (audit manual and audit programme).
13. Monitor the work of the data analytics consultant in a continuous update of the audit universe and risk assessment.
14. Support the Senior Auditor, Quality Assurance and Reporting during the annual risk assessment and audit planning exercise.
15. Perform such other duties as may be assigned (including provide assistance to internal auditors’ in relation to travel preparations, budget monitoring, or logistics support, central procurement support).

Required Qualifications and Experience:

Education

• Master’s degree in Business Administration, Finance, Management, Accounting, Political Science or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.
• Professional certification as International Internal Auditor (CIA) will be a distinct advantage.

Experience

• Experience in IOM Internal Audit administrative and financial management, budget monitoring, TM+ audit management software, reporting and Agile module;
• Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis; and,
• Experience supervising the procurement of services regarding audit consulting and other activities.

Skills

• Expertise in specialized audit management application of Internal Audit (TM+) or similar application will be a distinct advantage;
• Knowledge of internal auditing standards and practices, and risk assessment; and,
• Working knowledge of SAP system and of spreadsheet functionality, such as pivot tables, for the purposes of data analysis is desirable.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.