National UN Youth Volunteer-JoRISS Information Management Officer

Mission and objectives

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favouritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education, and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfil their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Context

Led by the Ministry of Planning and International Cooperation (MOPIC), the Jordan Response Platform for the Syria Crisis (JRPSC) constitutes the strategic partnership mechanism between the Government of Jordan, donors, and UN agencies for the development of a refugee, resilience-strengthening, and development response to the impact of the Syrian crisis on Jordan. MOPIC requires development partners, including UNICEF, to submit applications for project approvals via the Jordan Response Information System for the Syria Crisis (JORISS). JORISS is an online system used to manage the information related to partnership and funds disbursement for all projects/programmes under the Jordan Response Plan for the Syria Crisis.

Project approval through JORISS entails various steps from uploading project information and supporting documents online in coordination with implementing partners, MOPIC reviews the submissions and verifies comprehensiveness and accuracy of information, and once confirmed, the submissions are considered as final.

In order to expedite project approvals, since 2018 UNICEF JCO has centralized all the JORISS related tasks. With this background, UNICEF JCO is hiring a National UN Youth Volunteer who will be responsible for coordinating JORISS requests and approvals, liaising closely with concerned programme sections, MOPIC and concerned Government ministries.

The assignment entails accurate and timely project approval requests via JORISS and accurate progress reporting. More specifically, UNV Assignment includes the following specific objectives:

i. To coordinate new project approval requests submitted by programme sections, reviewing offline templates and timely uploading project information via JORISS.

ii. To constantly follow-up with MOPIC to ensure timely review and approval of submitted projects.

iii. To coordinate project extension requests submitted by programme sections.

iv. To coordinate project progress reporting by programme sections and submit via JORISS.

v. To facilitate timely identification and propose actions to address JORISS project approval related bottlenecks impacting on disbursement of funds for project implementation by UNICEF partners.

A candidate with good knowledge of information management, good collaboration and coordination skills, and experience working with MOPIC and other Government ministries will be desirable.

National UN Youth Volunteers in Jordan are entitled to:

• Monthly Volunteer Living Allowance (VLA) at the amount of JOD 854.8;

• Annual and learning leaves;

• Free Medical and life insurance;

• Free access to different learning platforms.

Task description

Under the direct supervision of the Planning and Monitoring officer, the National UN Youth Volunteer will:

a. Serve as the UNICEF JORISS focal point for requests from MOPIC and requests from programme sections.

b. Provide guidance, templates and checklist to programme section JORISS focal points to initiate the project approval submission process.

c. Review JoRISS templates submitted by concerned programme sections (Health and Nutrition, Education, Child Protection, WASH, Social Protection and Policy and Youth & Adolescents) to ensure accuracy and completeness.

d. Provide technical support to UNICEF implementing partners during JORISS template completion process.

e. Upload UNICEF projects approval requests and supporting documents (cover letter, commitment letter and confirmation letter) on JORISS.

f. Track, review and coordinate with concerned programme sections to address MOPIC comments.

g. Follow up with relevant ministries/agencies and SRAD to secure all approval documents required for JORISS.

h. Notify implementing partners when JORISS approval is granted by Cabinet.

i. Coordinate with programme sections on bi-annual progress reporting in July and in December.

j. Coordinate with supply and programme sections to report on UNICEF direct implementation into light JORISS.

k. Timely respond to queries related to project approval submissions, extensions, reporting and fund disbursement.

l. Maintain JORISS folder with relevant supporting documents (partnership table, registration IP certificates, letters, offline templates, etc.)

m. During JORISS off-peak time, provide support on planning, monitoring and reporting functions assigned by supervisor and chief of section, as appropriate.

Skills

Eligibility criteria

Age

18 – 26

Nationality

Candidate must be a national or legal resident of the country of assignment.

Requirements

Required experience

2 years of experience in working with Government ministries and Civil Society Organizations in Jordan is required.

• Prior knowledge of JORISS is an asset.

• Excellent oral and written skills; excellent drafting, formulation, reporting skills.

• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, familiarity with tools and approaches of communications for development;

• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;

• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;

• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;

• Sound security awareness;

• Have affinity with or interest in serving the children of Jordan, volunteerism as a mechanism for durable development, and the UN System.

Languages

English, Level: Working knowledge, Required

Arabic, Level: Working knowledge, Required

Required education level

Bachelor degree or equivalent in (Social Sciences, Information Technology, Statistics or Demography) or equivalent in a relevant area in combination with relevant training and/or professional experience;

• Information management and databases.

• Coordination.

• Communication.

Competencies and values

• Planning and organising.

• Works collaboratively with others.

• Thinks and acts strategically.

• Drive to achieve results for impact.

• Manages ambiguity and complexity.