Senior Project Assistant (G6)

Background

The Support Programme for Ukraine (SPU) has been established in order to continue to support the Ukrainian Government’s reform efforts and to mitigate the increased risks to civilians caused by the war against the country. The objective of SPU – and therefore of all its projects – is to support Ukraine across all three OSCE dimensions on the government’s reform efforts and on the evolving risks to civilians caused by the war, thus ensuring that the OSCE’s work conducted over the past three decades and in the future, continues to impact positively on the institutions and people of Ukraine and that Ukraine’s comprehensive security is enhanced in line with OSCE commitments.

The incumbent works within the extra-budgetary (ExB) SPU project under the OSCE Conflict Prevention Centre (CPC) at the Secretariat (SEC), Human Security Component, and provides programmatic and administrative support in the implementation of the Project “Strengthening Capacity of the National Police of Ukraine to Combat Trafficking in Human Beings, including Cyber-Enabled Crimes”.

The SPU is planned to run until 31 July 2025. The post extension is subject to the availability of funds, as well as an extension of the project duration.

Please note that this post is located in Kyiv, Ukraine.

Tasks and Responsibilities

The incumbent is directly supervised by the Senior Project Associate and performs the following tasks:

1. Assists in the implementation of projects, in particular: 

• provides input on the prioritization of the projects’ portfolio in the respective area and drafts conceptual outlines of potential projects;
• plans, organizes and coordinates, attends and participates in specific activities such as seminars, roundtables, workshops, conferences, study trips and training events in the framework of existing projects in the area of elections and local self-government;
• communicates with government, international entities’ and NGO counterparts on a regular basis to ensure smooth implementation of  projects activities;
• plans and conducts meetings with NGOs, local authorities, and other international organizations if requested.

2. Undertakes analysis of the project implementation and reports on the project implementation status, in particular:

• monitors implementation of projects’ activities and provides the supervisor with project implementation progress reports and  recommendations/conclusions;
• drafts project-related reports, including narrative and financial reports;
• assists project implementation partners to achieve the planned results by providing general guidance and advice;
• maintains project documentation electronically and on physical file.

3. Liaises with representatives of international entities in Ukraine, Ukrainian governmental institutions and NGOs, international and local experts as well as OSCE institutions, in particular:

• participates in the coordination meetings with other stakeholders;
• participates in the working group meetings of Ukrainian governmental partners and civil society organization to generate project ideas;
• updates project contacts database.

4. Raises Procurement Requests in IRMA, monitors the projects’ implementation rates and spending patterns, and provides recommendations to improve financial planning and monitoring.

5. Supervises other lower level project staff, if required and performs other related duties as assigned

Necessary Qualifications

• Secondary education supplemented by formal training or studies in the field relevant for the Project.
• Minimum 6 (six) years of relevant working experience in the field of human security sector, political affairs or democratization.
• Experience in project planning, implementation and reporting.
• Knowledge of latest political and social developments as well as priority issues on the reform agenda in Ukraine.
• Ability to conduct research and collect information from a variety of sources.
• Computer literate with practical experience in Microsoft packages.
• Excellent written and oral communication skills in English and Ukrainian languages.

Remuneration Package

Monthly remuneration, subject to social security deduction, is USD 1,954 as per the relevant OSCE salary scale; the salary payment is effected in EUR. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Please note that appointments are normally made at Step 1 of the applicable OSCE salary scale.

If you wish to apply for this position, please use the OSCE’s online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and director level. The Organization shall apply an age limit of 63 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years.