Deputy Director, Museum Services and Business Operations

Deputy Director, Museum Services and Business
Operations

The Deputy Director, Museum Services and Business Operations
ensures appropriate oversight of all Sarasota Art Museum
operations, including budgeting and financial controls. This
position reports directly to the Executive Director and is a key
member of the Museum’s Senior Leadership team within Ringling
College of Art and Design. The incumbent manages operations and
works collaboratively with other Museum leadership and staff
members to develop and implement strategic plans and ensure the
smooth running of the organization which includes a robust
education arm comprised of the Osher Lifelong Learning Institute of
Ringling College (OLLI) and studio and digital art programs.

Under the guidance of the Executive Director, this position has
authority over operations of the Sarasota Art Museum including
budget management, contract vendor oversight, revenue generating
programs, museum-wide policy setting, day to day operations, and
long-range strategic financial planning for the
organization. 

DUTIES AND RESPONSIBILITIES:

• Accounting – Provides oversight of aspects of SAM’s
  fiscal operations including management of the annual budget,
  accuracy of financial accounting, financial analysis, preparation
  of financial forecasts, and the prudent and responsible allocation
  of resources. Act as a liaison to College administration regarding
  finances and contracted relationships.
• Revenue Generation – Supports the Executive Director in
  modeling expectations for earned revenue generation and uses data
  to develop forecast models and project annual attendance and
  revenue targets. Strategize across departments with the Executive
  Director and key staff to implement organizational and program
  innovation in service of current operations and strategic new
  directions.
• Administration/Operations Management – Provide
  leadership and oversight for the day-to-day functioning of the
  Museum’s visitor services, membership, events, and retail
  operations, ensuring effective management of these key areas;
  manage service contracts related to special events and food
  service. Lead a continual evaluation of the Museum’s policies and
  procedures. When necessary, establish new policies, procedures, and
  best practices to address deficiencies and improve operations, with
  input of colleagues as appropriate.

• Supervision – Responsible for managing direct reports
  and aligned staff including assignment of work, evaluating
  performance, coaching & mentoring, counseling, and discipline
  as necessary.

• General administration – Responsible for steadily
  improving operational efficiencies through appropriate business
  processes, space planning and use, museum security, and the
  development/enhancement of revenue streams (i.e., admissions,
  retail, functions); ensures financial/administrative compliance
  with Ringling College policies and procedures and responsible
  stewardship of gifts and sponsored awards; leads or participates in
  a variety of museum projects.
• Collaboration – Work in concert with Ringling College
  departments to ensure effective coordination and implementation of
  shared services that support Museum Campus operations including
  Human Resources, Institutional Technology, Facilities, Public
  Safety, Business Affairs.
• Data and Performance Measures – Manage data collection
  for financial and visitor information in order to assess
  organization performance and inform decisions.
• Advancement – Support the Executive Director and
  Advancement Team on fundraising for exhibitions, projects, fund
  development, grant funding opportunities, and donor
  cultivation.
• Other responsibilities and duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

• Strong planning and budgeting skills.
• Working knowledge of non-profit accounting and finance,
  operations, facilities, earned revenue divisions, and non-profit
  policy compliance systems.
• Excellent interpersonal skills with ability to successfully
  interact and collaborate with varied constituencies.
• Ability to interact respectfully, collegially, and
  professionally with all employees and volunteers at all levels of
  responsibility.
• Strong work ethic.
• Ability to maintain strict confidentiality.
• Excellent verbal and written communications skills including
  presentations to stake holders.
• Excellent project management and organizational skills
  including follow-through.
• Ability to develop business and operational processes using
  industry best practices.

• Strong computer skills including familiarity with databases and
  Microsoft Office applications such as Word and Excel.

EDUCATION AND EXPERIENCE:

Minimum:

• Bachelor’s Degree in Business Administration, Finance, Cultural
  Administration, or museum-related field, and at least 5 years of
  managerial experience, or an equivalent combination of education
  and experience.
• Experience in financial reporting and presentation,
  administration and preparation of grants and proposals, as well as
  contract negotiation.
• Significant team-building and supervisory experience in
  non-profit environment, preferably working within dynamic cultural
  organizations.

Preferred Qualifications:

• MBA or advanced finance-related degree.
• Proven strength in institutional strategy, planning, and
  project management.

Open until filled.  Apply on-line

https://ringling.wd1.myworkdayjobs.com/RinglingExternalCareers/job/Sarasota-Art-Museum-at-Ringling-College/Deputy-Director–Museum-Services-and-Business-Operations_JR-110202

Ringling College of Art and Design is an Equal Opportunity
Employer.