Manager, Administration and Board Relations

Overview

***Application Deadline: Thursday, May 2nd at 12pm EST***

Summary: The Manager of Administration and Board Relations supports the Chief Executive Officer, President and Co-Founder, and the Board of Directors to facilitate the effectiveness and productivity of the organization, and is responsible for supporting cross-departmental alignment and delivery of Farm Sanctuary’s strategic priorities. This role reports to the CEO and works closely with the CEO, President, Board of Directors, senior leadership team, and throughout the entire organization, as needed.

Responsibilities:

CEO and President Management & Support:

• Manage CEO and President’s schedules and varied obligations to the Board, senior leadership, staff, donors, and other external constituents.
• Work with the CEO, President, and Communications team to deliver internal and external communications.
• Support the CEO and President in responding to and prioritizing incoming requests.
• Support special projects as directed by the CEO – including projects and tasks that do not fit neatly within the organizational chart or fall between departments’ or leaders’ areas of responsibility, as needed.
• Ensure CEO and President projects are tracked in ASANA.
• Set up internal and external meetings for the CEO and President as needed.
• Review and monitor budgets for meetings (i.e. in-person board meeting, and other special events, including President and CEO speaking engagements) as needed

Board Management:

• Support the implementation of short- and long-term Board deliverables with oversight from the CEO, President and Board Chair, Board Committees, and FS Executive staff.
• Work with the CEO and members of the staff leadership team to activate individual Board engagement plans and ambassador roles.
• Support the General Counsel and Board Governance Committee; ensure the integrity and compliance of the governance framework; and manage the Board’s online document portal and organization of corporate records.
• Help develop Board agendas and materials for all Board of Directors and Committee meetings (approximately 14 meetings annually).
• Take minutes for board meetings and committee meetings.
• Manage scheduling of Board and Committee meetings and meeting logistics.
• Serve as liaison and main point of support for the Board of Directors, President, and CEO.
• Lead Board special initiatives as directed by the CEO.

Strategic Planning Administration:

• Track strategic plan to goals reporting update gaps to CEO for follow-up with department heads.
• Lead to monitoring and evaluation of the impact and goals of the strategic plan including creating dashboards and reports for the CEO, President, and the Board that can ensure Farm Sanctuary remains focused on goals and mission

Executive Team Alignment:

• Schedule regular meetings and retreats, and manage senior leadership team agendas and materials.
• Compile quarterly Board reports with input from senior leaders.
• Participate in the organizational dashboard process and provide key inputs for the Executive office.
• Ensure Asana or current project management software is used when necessary to track senior leadership team projects and provide support on projects as needed.

Preferred Qualifications:

• 5+ years of demonstrated project or executive support experience
• Excellent diplomacy, interpersonal, and relationship management skills
• Highly flexible and adaptable to ever-changing internal and external environments
• Self-motivated team player
• Ability to manage multiple projects, prioritize, troubleshoot, and follow through in a timely manner, ensuring projects are not dropped.
• Excellent communication skills with staff, Board, and other constituents.
• Attention to detail and a dedication to accuracy and quality
• Excellent writing skills with impeccable grammar
• Demonstrated expertise in leveraging cloud-based software platforms, such as G Suite (Google Docs, Sheets, Slides, Forms) and Microsoft Office (Word, Excel, PowerPoint), complemented by adeptness in CRM systems and extensive internet proficiency
• Resourceful, proactive, reliable, trustworthy, and assertive when necessary
• Ability to handle confidential information in a professional and discrete manner
• Resilient and highly accountable; poise under pressure
• Alignment with Farm Sanctuary’s values of compassion, understanding, integrity, transformation, and freedom.
• Familiarity, commitment to, and experience with the practice of equity and social justice, and the principles embedded in Farm Sanctuary’s mission
• To ensure optimal performance of our remote technology, internet connections are required for all remote positions and are not supplied by the organization.

We embrace candidates from a range of backgrounds and experiences, regardless of whether they satisfy all the specified requirements. We encourage you to apply, even if you have an unconventional or non-traditional background.

Job Specifications:

• Terms of employment: Regular, full-time, non-exempt (hourly) position
• Location: Remote
• Pay: $31 – 34 per hour
  • Farm Sanctuary adheres to a non-negotiation philosophy regarding compensation and benefits outside the posted pay in our commitment to equitable hiring practices.
• Reports to: Chief Executive Officer
• Direct reports: None
• Travel: Ability to travel as needed, including travel to one in-person board meeting per year in CA or NY
• Benefits: Competitive benefits package, including 13 paid holidays; generous paid time off; health, dental, vision, and life insurance; 403(b) plan; flexible spending accounts; long-term disability insurance; free access to the CALM meditation app; and access to the Nivati wellness platform.

Farm Sanctuary is committed to a diverse, equitable, and inclusive workplace where all employees are respected, valued, and feel a sense of belonging. We work hard to provide equal opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type. We take our duty seriously to protect employees with regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

We believe that our prioritization of diversity, equity, and inclusion is a strength and essential to achieving our mission. A diverse workforce brings many perspectives, ideas, and experiences, leading to more creative and effective solutions to our complex issues. By embracing diversity and creating an inclusive environment, we foster a culture of belonging where innovation and growth can thrive. We are dedicated to promoting diversity, equity, and inclusion in all aspects of our organization, including hiring and recruitment practices, employee development and training, and interactions with the communities we serve. We believe that diversity, equity, and inclusion are core components in fulfilling our mission of rescuing and protecting farmed animals from cruelty, and we are committed to creating a culture of respect, civility, and compassion for all.

The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required for this position. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Any photos or videos taken in the scope of employment and/or related to Farm Sanctuary are considered work products and intellectual property of Farm Sanctuary.

Our Process:

• Stage 1: 30-minute phone interview with the Talent Acquisition Manager
• Stage 2: 30-minute virtual interview with the Chief Executive Officer
• Stage 3: 30-minute virtual interview with the President
• Stage 4: Reference checks
• Stage 5: Job offer

Tagged as: administration, animal sanctuary, assistant, data management, management, manager, strategy