Programme Officer, Conciliation Resources EU/mediatEUr

Programme Officer, Conciliation Resources EU/mediatEUr

Conciliation Resources

Brussels, Belgium

Contract: Full-time position, six-month fixed-term contract
Reporting to: Director, Conciliation Resources EU/mediatEUr
Responsible for: no direct reports
Gross salary per month: 3,477 EUR

Conciliation Resources

Conciliation Resources (CR) is an independent international organisation working with people in conflict to prevent violence, resolve conflicts and promote peaceful societies. We believe that building sustainable peace takes time. We provide practical support to help people affected by violent conflict achieve lasting peace. We draw on our shared experiences to improve peacebuilding policies and practices worldwide.

Conciliation Resources formed a strategic partnership with Brussels-based mediation support organisation, mediatEUr in 2019. This gradually brought together the work of both organisations in support of peace processes around the world, until in 2021, mediatEUr was renamed Conciliation Resources EU*.

Conciliation Resources EU has built up a strong reputation in Brussels and with other EU countries since it began in 2007. Developing a solid track record of providing mediation support services, training and personnel deployments, we continue to focus on geographic and thematic areas which align with EU interests.

CR EU/mediatEUr has led the implementation of two Framework Contracts for the EEAS on conflict prevention and mediation. It has also been part of the European Resource for Mediation Support (ERMES) contract for the past four years.

CR EU/mediatEUr supports the EU to develop policy and good practice in conflict prevention and mediation support. It represents CR to EU Institutions and EU Member State delegations in Brussels and develops and maintains close relationships and networks with Brussels based donor and partner organisations, as well as interested individuals.

CR EU is part of the Research, Advisory and Policy (RAP) department within CR, who lead work on policy influencing, research and innovation in peacebuilding, and the Accord programme. Team members also provide advisory and capacity building support to CR programme teams in the area of monitoring, evaluation and learning and gender.

Job Purpose

To provide administrative, fundraising and policy support to the office as well as organisational support to the CR EU Director. To support the implementation of EU contracts, and support additional projects that CR EU/mediatEUr periodically undertakes.

To provide administrative support to the preparation of funding bids and proposals. Ensure the efficient and smooth running of the CR EU/mediatEUr office.

Support RAP department and CR more broadly in their outreach to and policy engagement with EU policymakers in Brussels, and in identifying and supporting preparation of EU funding proposals across CR’s global programmes.

Tasks and responsibilities

a. Project management and funding

• Assist with the implementation of CR EU/mediatEUr’s Framework Contracts by supporting the Director in identifying, organising and administering expert deployments, maintaining records, arranging financial documents, tracking quality control, invoices and feedback reports, and liaising with consortium partners as needed;
• Inform CR Programme Departments and RAP of opportunities for deploying expertise as part of the Facility on Justice in Conflict and Transition, the framework contract with the Folke Bernadotte Academy and ERMES;
• In coordination with the Director, manage additional projects that CR EU/mediatEUr may take on, from set-up to implementation, evaluation and reporting. Lead on specific task areas;
• In coordination with the Director, research new funding opportunities and support the development of new project proposals for CR EU/mediatEUr;
• Support the Director in helping CR’s staff access and prepare EU funding proposals.

b. CR EU office administration

• Maintain CR EU/mediatEUr’s roster of experts and liaise with CR EU/mediatEUr’s Associates as needed;
• Assist the Director in scheduling and organising office and external meetings;
• Maintain organised and accessible record keeping, both electronic and hard copies, track donor deadlines and requirements;
• Assist the preparation and running of CR EU Board meetings, ensuring accurate minutes;
• Support the Director with financial and administrative record keeping and payroll.

c. Research and external events

• Manage the organisation and logistics of CR EU/mediatEUr events and conferences, both in-person and online, and draft reports as needed;
• Support RAP and Programme teams with the organisation of policy outreach events and meetings with EU policymakers, ensuring gender-disaggregated monitoring and evaluation data;
• Provide advice to RAP and Programmes on dissemination of outputs and event attendance as required;
• Participation in relevant EPLO Working Groups, in agreement with RAP colleagues and Director CR EU/mediatEUr.

d. Other

• Contribute to annual planning and strategy development in CR EU/mediatEUr and in collaboration with RAP;
• Communicate to RAP and CR more broadly updates and developments in CR EU/mediatEUr activities, including through participation in regular Department and cross-organisational meetings;
• Contribute as needed to internal reporting and outcome harvesting processes, ensuring data collected is gender-sensitive;
• Actively participate in learning initiatives or activities within the organisation and with external partners;
• Participate in line management meetings, annual appraisals and maintain up to date leave and personal data records in Breathe;
• Comply with CR’s procurement and safeguarding and security policies, and internal information management systems;
• Perform other tasks and duties, consistent with the skills and expertise of the postholder, as required on an ad hoc basis as required by the Director of CR EU/mediatEUr;
• Apply our core values to all work and develop them within the organisation, including through signing and adhering to CR’s Code of Conduct.

Person specification

Knowledge

• Good understanding of peace mediation, peacebuilding and gender;
• Understanding of the key EU institutions and funding streams relevant to CR EU and the wider organisation;
• Understanding of basic fundraising practices, approaches and environment.

Skills

• Excellent written and verbal English and French;
• Exceptional organisational and planning skills with the ability to coherently organise and structure information and records and coordinate with multiple people and teams;
• Creative mindset and pro-active, problem-solving approach to tasks and assignments;
• Virtual skillset: working knowledge of online meeting platforms and tools that facilitate the organisation of trainings, events, meetings, as well as registration and communication with participants;
• Good interpersonal and relationship-building skills, with the ability to work collaboratively, listen to and influence others;
• Ability to work independently, think strategically and manage a complex and, at times, heavy workload, to multi-task and take initiative;
• Common sense approach, with a positive attitude and the ability to adapt to an evolving working environment.

Experience

• Proven experience in a professional environment;
• Office administration experience, including a proven track record of successfully maintaining databases and office records;
• Event management experience, both online and in-person;
• Experience of providing support to the administration and management of EU contracts and grants, including proposal submissions and donor reporting or within political consulting;
• Experience within the EU institutions is desirable;
• Experience of liaising with different project partners, and consultants;
• Experience of writing for different purposes and audiences;
• Cross-cultural sensitivity and appreciation.

Completed application forms for Programme Officer CR, EU/mediatEUr must be received by 09:00 am UK time 15 May 2024.

Send your completed Application form 1 and Application form 2 by email to [email protected].