Finance Assistant

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Description

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JOB PURPOSE

• To support effective delivery of finance, budget and administration support services in order to facilitate transparent and efficient utilization of financial resources.
• Based in Dushanbe Country Office, under the general supervision of the Head of Admin/Finance Unit the incumbent reports to the Snr. Finance Associate.

KEY ACCOUNTABILITIES (not all-inclusive)

• Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
• Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.
• Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.
• Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
• Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics.
• Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.
• Perform administrative duties related to the monitoring and recording of fixed assets, spend on fuel and spare parts for vehicles and generators, to ensure that the databases are accurately updated.
• Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.
• Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.
• Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards.
• Remain on stand-by and follow standard emergency preparedness practices in order to meet immediate emergency requirements for further service on the job and in the field.
• Perform other related duties, as required.

STANDARD MINIMUM QUALIFICATIONS

• Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
• Language: Fluency (level C) in English and Tajik. Fluency in Russian is an advantage.
• Experience: At least 5 years experience in collecting and monitoring financial data on projects and programmes, assessing financial health and status, and reporting findings to senior leaders.

Knowledge & Skills: 

Formal training in Finance and Accounting. Knowledge of WFP administrative manuals in the area of finance, budget, human resources, transport, procurement or travel; General knowledge of UN system administrative policies, rules, regulations and procedures in the area of administration.

• Good interpersonal skill, sound judgement, ability to extract, interpret, analyse and resolve operational problems;
• Good knowledge and experience in utilizing computers, including word processing, spreadsheet and other WFP standard software packages and systems;
• Ability to work with minimum supervision, strong trouble-shooting and communication skills;
• Ability to work hard and effectively in emergency situations and under the pressure; strong organizational skills to keep and implement several tasks as per identified priorities;

Source: https://career5.successfactors.eu//career?career_ns=job_listing&company=C0000168410P&navBarLevel=JOB_SEARCH&rcm_site_locale=en_GB&career_job_req_id=832665

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