Audio Visual Coordinator

POSITION SUMMARY
Reporting to the AV Department Manager, the Audio Visual
Coordinator’s role is to support the AV team as they service the
Foundation’s event and meeting technology needs. The AV Coordinator
will field incoming requests. They will assign urgent help desk
tickets to available technicians.In this role, the Coordinator will
work closely with the AV team and colleagues from other departments
to schedule and plan various in-person, virtual and hybrid
events.They will work with the events team and meeting organizers
to ascertain AV needs for events and assist the AV team with
preparing for those events. They will also assist with meeting
kickoffs and assist with live events as needed.This role is ideal
for someone with an interest in technology who is looking to expand
their skill set.

Our team’s goal is to help our scientific colleagues maximize their
ability to collaborate and communicate through the effective use of
technology.


ESSENTIAL FUNCTIONS/RESPONSIBILITIES
• Provide administrative support to the AV team.
• Monitor the department’s help desk ticket system, write prompt
replies and relay troubleshooting needs to technicians as they
arise.
• Oversee and keep up with personal and department email
accounts.
• Maintain team’s calendar – update it with new events and changing
event details.
• Collaborate with in-house and external events teams and
organizers to define AV needs/requirements.
• Advance preparation of presentations and testing to troubleshoot
any problems.
• Learn and follow proper AV practices and procedures and
department standards.

ADDITIONAL RESPONSIBILITIES
• Collaborate with policy makers to establish new and improve
existing AV administrative practices and procedures.
• Log and compress footage of lectures and conferences.
• Post event editing, management and distribution of video
files.
• Provide routine maintenance and storage of microphones, cameras,
projectors, lighting and sound equipment.
• Assist technicians during live events as needed.
• When necessary, investigate reported issues and perform simple
hands-on troubleshooting if necessary.
• Work independently on assigned projects.
• Other AV projects and responsibilities when assigned.

MINIMUM QUALIFICATIONS
Education
• A bachelor’s degree or its equivalent is recommended, as well as
at least 2–4 years of experience in an administrative role or in
the AV field.
• Prefer a candidate with an interest in learning new
technologies

RELATED SKILLS & TECHNICAL REQUIREMENTS
• Excellent communication and problem-solving skills
• A naturally calm and empathetic demeanor under pressure
• Ability to concurrently track multiple tasks and prioritize them
as instructed
• Service-oriented team player
• Willing to perform a variety of tasks with diverse
participants/users
• Effective time manager
• Active learner
• Working computer knowledge (PC & Mac)
• Proficient with Dropbox, G-Suite, MS Office suite, PowerPoint,
Keynote, Final Cut Pro, Adobe
• Possess an interest in and desire to learn AV technology
• Must be willing to occasionally work long hours on event days and
rarely on weekends

COMPENSATION AND BENEFITS
• The full-time annual compensation range for this position is
$61,000 – $70,000, depending on experience.
• In addition to competitive salaries, the Simons Foundation
provides employees with an outstanding benefits package.

THE SIMONS FOUNDATION’S DIVERSITY COMMITMENT
Many of the greatest ideas and discoveries come from a diverse mix
of minds, backgrounds and experiences, and we are committed to
cultivating an inclusive work environment.The Simons Foundation
actively seeks a diverse applicant pool and encourages candidates
of all backgrounds to apply.We provide equal opportunities to all
employees and applicants for employment without regard to race,
religion, color, age, sex, national origin, sexual orientation,
gender identity, genetic disposition, neurodiversity, disability,
veteran status, or any other protected category under federal,
state and local law.

To apply, visit: https://simonsfoundation.wd1.myworkdayjobs.com/simonsfoundationcareers/job/162-Fifth-Avenue-New-York-NY/Audio-Visual-Coordinator_R0001597

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