Office Manager

Are you our new Office Manager?

ADS Insight is a leading international, multi-disciplinary and multi-lingual EU public affairs consultancy. We are based in Brussels with branch offices in Germany, Sweden, and Poland. We are B Corp certified and known as the nicest consultancy in town. We take care of our relationships and invest in our own understanding of the topics and challenges our clients are faced with. We are very proud of our reputation as a valuable resource to both public and private entities, and offer our clients tailor-made advisory services in the areas of EU policy, funding, and the organisation of large-scale scientific congresses. Promoting effective policies that protect people, planet and economic prosperity – for and with our clients – is our mission. We are proud to be among the top consultancies listed on BestInBrussels.eu, and are known for our commitment to sustainability and to the UN Sustainable Development Goals.

Job description

ADS Insight is seeking a dynamic and responsible Office Manager to join our team of 15 in Brussels, where the working language is English. The position is flexible with a possibility for a 75 -100% scheme. Administrative and financial responsibilities and tasks include:

• Being the primary point of contact – internal and external
• Offering general administrative support to the team
• Working within our admin team, and supporting us in all matters including in book-keeping and finance 
• Working on bookings and travel arrangements 
• Providing support in events planning and organisation and delivery
• Doing basic updates to website, renewal of IT licenses, ordering IT equipment, …
• Ensuring contacts with suppliers (office rental, office and equipment maintenance, supplies, etc.)
• Managing inventory and ordering office supplies
• Scheduling meetings

Qualifications and requirements

Candidate will have the following qualifications:

• Previous relevant experience (2-5 years ideally) and at least 2 references
• Fluency in English, and Dutch or French
• Good organisational and interpersonal skills
• Advanced IT proficiency 
• Flexibility and ability to work as part of a multicultural and dynamic team
• Excellent written and verbal communication skills
• Solution oriented: able to be resourceful and proactive
• Diploma or certification in administration or office management, or equivalent

ADS Insight offers an attractive salary and benefits package. Salary will be commensurate with experience.

ADS Insight is an Equal Opportunity Employer and does not discriminate against any employee or job applicant on the basis of disability, race, religion, gender, sexual orientation or age.

Interested?

Please send a motivation letter (1 page) and CV to the attention of Mikaela Nordenfelt ([email protected]).

Interviews will be conducted on a rolling basis. Only short-listed candidates will be contacted.

Expected starting date: 1 June 2024 or as soon as possible.