Finance Support Specialist

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Description

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The incumbent usually interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine finance and administrative support services.

Tasks and Responsibilities

• Processes claims or invoices and other payments requests in line with relevant regulations and instructions;
• Ensures that all supporting documents and information required to justify payment, including receipts, banking details, etc., are complete before releasing payments;
• Settles invoices and claims after verification of supporting documents;
• Retrieves, enters, selects and analyses data from a wide variety of sources, including FAO’s corporate systems and data bases; verifies accuracy of data documents; makes necessary calculations;
• Maintains impress accounts; reconciles expenditures, balances, payments, statements and other data;
• Assists in the preparation of recurring and special reports by preparing and editing data in appropriate format as requested; 
• Monitors regular programme and various projects, programme and general office accounts, ensure timely VAT recovery;
• Provides Support to administrative services,
• Acts as the Petty Cash Focal Point, as well as the Inventory and Assets Focal Point
• Assists in preparing FAIRA’s Cash-flow, monitoring expenditures for timely replenishment of local accounts; 
• Assists in finalizing the year-end financial closure and in preparing PBR of FAIRA.
• Assists in preparation and maintaining detailed records of budget estimates, obligations and available balances; record receipts and disbursements (ledgers, cash books, vouchers, etc.); 
• Prepares routine correspondence of administrative nature; drafts correspondence to verify data, answers queries, and obtains additional information on transactions and financial matters, as required;
• Maintains a filing system of administrative and financial documents;
• Acts as TEC Processor in GRMS and checks travel expense claims, in accordance with the organization’s rules and policies; verifies travel performed against appropriate entitlements;
• Backstops Administrative and IT Specialist when required.
• Acts as Alternate Quality Assurance Officer for Letters of Agreement under the rules of FAO Manual Section 507
• Supports completion of BOS exercise throughout the year
• Performs other related duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements  

• Secondary Education. 
• Minimum 3 years of relevant experience in Administration. 
• Working knowledge of English and Persian.
• National of the Islamic Republic of Iran.

Source: https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2401477

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