Org. Setting and Reporting

The position is located in the Office of the Chief of Mission Support of the United Nations Mission to Support the Hudaydah Agreement (UNMHA). The incumbent will be based in Hudaydah, Yemen and will report to the Chief of Mission Support.

Responsibilities

The Senior Administrative Officer contributes to the implementation of the mission’s mandate by providing the necessary managerial, logistical and administrative support required, including areas such as budget, finance, human resources management, logistics, information technology, communications, transport, facilities management, etc. Within the limits of delegated authority, the incumbent will be responsible for performing the following duties: • Acts as adviser on management matters pertaining to logistics, human resources, budgeting and finance and general administration; • Ensures development, preparation, coordination and monitoring of work plans, strategies and programmes for the support activities of the Mission in Hudaydah and takes the lead in securing the required human and financial resources; • In cooperation with other offices of the Mission, plans and forecasts the personnel, financial and logistical requirements of all Mission components in Hudaydah; • Exercises budgetary and administrative control; • Certifies Mission expenditure in line with the delegation of authority sub-delegated by the Head of Mission; • Reports on all administrative, logistical and financial matters; • Drafts guidelines, reports and correspondence on a wide range of issues for the Chief of Mission Support and ensures that all relevant UN rules and regulations and policies are adhered to; • Drafts responses to correspondence required from the Office of the Chief of Mission Support on administrative/policy documents; • Assists in the preparation and updating of the Business Continuity Plan for Hudaydah; • Monitors implementation of Audit/Board of Inquiry recommendations; • Writes and oversees the preparation of reports for presentation to intergovernmental bodies such as the Advisory Committee on Administrative and Budgetary Questions, the General Assembly and other policy-making organs, as appropriate; • Coordinates the development, establishment and maintenance of sound policies, procedures, standards and tools that are consistent with UN policies and best practices in order to ensure appropriate accounting, financial management and control; • Coordinates with security operations in the Mission; • Liaises with the Offices of the Head and Deputy Head of Mission as well as Chief of Staff on administrative issues/activities; • Liaises with local authorities, UN Agencies, Funds and Programmes or other parties on behalf of the CMS • Represents the CMS at regular meetings with other UN Agencies; • Reviews all audit observations submitted and drafts appropriate responses in consultation with the Chief of Mission Support; • Represents the Chief of Mission Support in various standing Boards and Committees, such as the Property Survey Board (PSB), Claims Review Board (CRB), and may act as alternate / Chairperson of the Local Committee on Contracts; • Oversees the Welfare Programme of the Missions in all duty stations. • Reviews requests for support from external parties and approves requests within delegated authority or, where appropriate, submits such requests for consideration of the CMS. • Manages Mission Support staff in Hudaydah, and in the Office of the CMS • Performs other duties, as assigned.

Competencies

Core Competencies: Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client. Managerial Competencies: Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; Appraises performance fairly. Judgement/ Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impacts of decisions prior to making them; Takes decisions with an eye to the impact on others and on the Organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary

Education

An advanced university degree (Master’s degree or equivalent) in business or public administration, human resources management, finance, accounting, or related field is required. A first-level university degree with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.

Job – Specific Qualification

Not available.

Work Experience

A minimum of ten years of progressively responsible experience overseeing a combination of at least four of the following areas of administration: policy and planning, supply chain planning, procurement, budget, finance, or human resources management is required. A minimum of five years of which, at the international level, preferably in a United Nations field operation or other international organization is required. A minimum of three years’ experience in handling complex organizational issues, drafting high-level reports, notes verbale to governmental authorities, code cables, and administrative directives or instructions in a complex post-conflict environment in a UN (or other similar organisation) field setting is required. A minimum of three years of demonstrated experience in drafting MOUs or Letters of Agreement with Agencies, Funds and Programmes and other related entities and service providers is required. At least three years’ experience in the administration of Individual Uniformed Personnel or non-uniformed UN observers is required. A minimum of two years working in the field of data analytics or related area is desirable. Experience advising Senior leadership at the ASG level or above is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. Staff members of the United Nations Secretariat must fulfil the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover letter.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.