VAC-11911 Field Coordination Assistant

Job description

CTG overview

CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.

Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Visit www.ctg.org to find out more

Overview of position

Under the overall supervision of the Head of Satellite Office (HoSO) in Zamboanga & direct supervision of the HSS National Migration Health Officer in Zamboanga & in close collaboration with the Project Assistant (Field Coordination & Liaison) in Cotabato, the successful candidate is responsible & accountable for ensuring the fulfillment of quality implementation of our cleints health programming operations, particularly support in the coordination & administration of health components under the BARMM resilience activity in province & cities in Basilan.

Role objectives

• Assist in planning, implementing & monitoring health programs & initiatives tailored to the needs of local population in Basilan.

• Assist the preparation & support in coordination of health related activities in alignment with the agreed purpose, scope & workplan, as guided by the HSS National Health Officer.  

• Support in ensuring proper & regular communication & collaboration with stakeholders such as health & non health government partners, local civil society organizations, community leaders, youth & private sectors in Basilan.

• Manage data collection records & support in drafting monthly status reports, correspondence, briefing notes, presentations & other forms of documentation related to the health programming.

• Perform various administrative & clerical tasks such as preparing the necessary activity logistic arrangements & requests such as documents, materials & resources for the smooth execution of activities & office functions in the province, as guided by the HSS National Health Officer & Field Coordination Assistant Lead.

• Support community engagement processes such as monitoring, consultations, focus groups discussions, information campaigns, surveys, mapping, trainings & activities, with guidance from National Health Officers.

• Respond to general information requests & inquiries and ensure adherence to our clients protocols such as visibility, data protection & PSEA.

• Undertake duty travels in support of the program.

• Perform such other duties as may be assigned.

Project reporting

This role works under the overall supervision of the Head of Satellite Office (HoSO) in Zamboanga & direct supervision of the HSS National Migration Health Officer in Zamboanga & in close collaboration with the Project Assistant (Field Coordination & Liaison) in Cotabato.

Key competencies

• Bachelor’s degree in public health, social science, education, management, community development, health administration or a related field with one year of relevant professional experience or high school degree with three years of relevant professional experience.

• Experience in administrative & clerical management related to public health activities.

• Experience in the public health & / or health sciences sectors is an advantage.

• Experience in humanitarian or development operations & / or government social or health services.

• Experience in liaising with government counterparts, including those in Basilan local government offices.

• Excellent communication & writing skills with strong computer literacy, especially advanced working knowledge of Microsoft Offices.

• Strong familiarity with the context of BARMM & surrounding areas, knowledge of the issues & programs related to public health at the national & local (Basilan, BARMM) level is highly desirable.

• For this position, fluency in English & Filipino is required (oral & written).

• Respects & promotes individual & cultural differences. Encourages diversity & inclusion.

• Maintains high ethical standards & acts in a manner consistent with organizational principles / rules & standards of conduct.

• Demonstrates ability to work in a composed, competent & committed manner & exercises careful judgment in meeting day to day challenges.

• Demonstrates willingness to take a stand on issues of importance.

• Shows compassion for others, makes people feel safe, respected & fairly treated.

• Develops & promotes effective collaboration within & across units to achieve shared goals & optimize results.

• Produces & delivers quality results in a service oriented & timely manner. Is action oriented & committed to achieving agreed outcomes.

• Continuously seeks to learn, share knowledge & innovate.

• Takes ownership for achieving the organization’s priorities & assumes responsibility for own actions & delegated work.

• Encourages & contributes to clear & open communication. Explains complex matters in an informative, inspiring & motivational way.

• Provides a clear sense of direction, leads by example & demonstrates the ability to carry out the organization’s vision. Assists others to realize & develop their leadership & professional potential.

• Creates an enabling environment where staff can contribute their best & develop their potential.

• Promotes shared values & creates an atmosphere of trust & honesty.

• Works strategically to realize the organization’s goals & communicates a clear strategic direction.

• Leads with humility & shows openness to acknowledging own shortcomings.

Team management

This role has no team management responsibility.

Further information

Qualified female candidates are encouraged to apply for this role.

Disclaimer:

· At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.

· CTG has a zero tolerance to Sexual Exploitation and Abuse (SEA) which is outlined in its Code of Conduct. Protection from SEA is everyone’s responsibility and all staff are required to adhere to CTG’s Code of Conduct at all times.