Associate Human Resources Officer, P-2

                                              Terms of Reference

         Secretariat of the International Renewable Energy Agency (IRENA)

               Administration and Management Services (AMS) Division

Publication/Transmission Date:            25 April 2024

Deadline for Application:                        24 May 2024 (at midnight, Abu Dhabi Local Time)

Title and Grade:                                   Associate Human Resources Officer, P-2

Indicative Annual Remuneration::     (a.) Annual Net Salary[1]: USD 50,377 to USD 58,737

                                                              (b.) Post Adjustment[2]: USD 36,977 to USD 43,113

Duration of Appointment:                  One Year, with possible extension                       

Duty Station:                                        Abu Dhabi, United Arab Emirates

Expected Date for Entry on Duty:     As soon as possible     

The International Renewable Energy Agency (IRENA) is an inter-governmental organization mandated with the widespread and increased adoption and sustainable use of all forms of renewable energy. At present, IRENA has 169 Members (168 States and the European Union) that acceded to its Statute, and 15 additional States in the process of accession. IRENA supports countries in their transition to a sustainable energy future and serves as the principal platform for international cooperation, a centre of excellence, and a repository of policy, technology, resource, and financial knowledge on renewable energy. The Agency implements its mandate with the view of sustainable development, increased energy security, and low-carbon economic growth and prosperity.

The Division of Administration and Management Services (AMS) is responsible for providing the Secretariat with efficient support in managing its human and financial resources and ensure effective and timely delivery of information technology, procurement and logistical services. The Human Resources Section in AMS is responsible for the provision of professional HR services for the organization, including recruitment and placement; administration of appointments/contracts, entitlements and benefits; the coordination of provision of staff development activities; and the provision of HR support to managers and staff relative to performance management.  With the aim of contributing to the work of the division/service, IRENA is looking to recruit an Associate Human Resources Officer at the P2 level. 

Under the supervision of Chief, Human Resources, the Associate Human Resources Officer will carry out the following duties:

Duties and Responsibilities

• Act as the focal point for administration of individual consultants in close coordination with  managers and administrative staff in client divisions/teams.
• Support the end-to-end engagement/selection process for individual consultants, including reviewing Terms of Reference (TOR), advertizing consultancy opportunities, and advising on engagement procedures.
• Review proposed consultancy rates and requests for exceptions and make appropriate recommendations on the way forward; maintain and update a roster of consultants Agency-wide.
• Provide support for staff selection and recruitment processes; liaise with client offices in identifying upcoming vacancies; coordinate the preparation of vacancy announcements, evaluation and screening of applications, serve as ex-officio on interview panels for professional posts, drafting of interview reports,  note-taking in interview panels, follow-up of reference checks and academic verifications, completion of pre-recruitment formalities, review offers of appointment and statement of emoluments, etc.; prepare and present cases for submission to the senior management.
• Oversee the preparation, maintenance and updating of HR databases and analytics; coordinate the preparation of reports to the governing bodies and overseeing the relevant data collection, compilation and production of statistical reports, graphs and tables to facilitate analyses of various HR data by users or for official reports; 
• Responsible for staffing table maintenance; serve as the focal point for position management actions and the related monitoring and reporting functions in HR; coordinate with the Budget Section and Divisions with regard to staff/non-staff requisitions;  responsible for overseeing within HR the periodic reviews and adjustments required in the Budget application.
• Coordinate staff development and training programmes and workshops;  identify, negotiate and make arrangements with consultants and vendors for the provision of training programmes for IRENA staff. 
• Coordinates the induction  briefing programme for new staff members and other parties, as necessary.
• Oversee/support the administration of entitlements and benefits, contracts/appointment extensions, separations, and related personnel and payment actions.
• Carry out other relevant tasks as required.

Competencies

Professionalism: Shows pride in work and in achievements; demonstrates professional competence; is conscientious and efficient in honouring and meeting commitments, observing deadlines and achieving results; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; is accurate and pays attention to details; operates in compliance with organizational regulations and rules; takes responsibility for own performance; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation: Considers all those to whom services are provided to be clients and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors on-going developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Qualifications

Education: Advanced university degree in human resources management, business administration, law, social sciences or other related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Experience: Two years of experience in human resources or general management are required, with at least one year of experience in an international organization setting. Experience in administering individual consultants and other complementary personnel is desirable. 

Languages: Good command of written and spoken English. Knowledge of other languages would be of advantage.

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Qualified candidates must apply for the abovementioned vacancy on-line through IRENA’s recruitment platform, ORC, by submitting a complete and comprehensive CV and a letter of interest, including details of three professional references who will be contacted if their application is shortlisted.

Applications from qualified women, especially from nationals of developing countries, are highly encouraged.

Please note that only candidates under serious consideration will be contacted for an interview and will receive notice of the outcome of the selection process.