Procurement Assistant

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Description

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The Procurement Assistant works in close collaboration with Operations, Programme and project teams in the Country Office and UNDP HQ and with vendors to exchange information and ensure consistent delivery of procurement services. 

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Duties and Responsibilities

• Implement sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money.

Example of Duties: 

• Ensure full compliance of procurement activities with UNDP rules, regulations, policies and strategies. 
• Provide inputs to mapping CO procurement business processes in consultation with direct supervisor and office management. 

Support procurement processes for CO, projects, and other UN Agencies.

Example of Duties

• Provide inputs for preparation of procurement plans for the country office and projects.
• Support preparation of RFQ, ITB or RFP documents, and receive and conduct preliminary evaluation of quotations, bids or proposals. 
• Prepare Purchase Orders and contracts in and outside of e-procurement, prepare recurring purchase orders for contracting services, create vendors and buyer profiles in e-procurement; and maintain the filing system in the Procurement unit. 
• Prepare submissions for internal procurement review committees (CAP, RACP and ACP).

Contribute to implementation of sourcing strategies to find best values in the marketplace.

Example of Duties:           

• Update rosters of suppliers.

Support procurement knowledge building and knowledge sharing in CO.

Example of Duties:           

• Participate in procurement training for operations and project staff.
• Make sound contributions to knowledge networks and communities of practice.

Required Skills and Experience

Education:

• Secondary education is required 
• A university degree in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration, but it is not a requirement.
• CIPS level 2 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.

Experience:

• Minimum of 5 years (with high school diploma) or 2 years (with bachelor’s degree) of relevant progressively responsible administrative experience is required at the national and international level. 
• Experience in the use of computers, office software (MS Word, Excel, etc.), database packages, and web- based management systems such as ERP.

 Language requirements: 

• Fluency in French is required (Written and speaking professionally)
• Fluency in Somalia, the national Language of the duty station is required for local staff (understanding and speaking is required)
• English will be an asset.

Source: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/requisitions/job/18318

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