Reporting Assistant

Details

Mission and objectives

UNODC TUN organization mission TBD

Context

This volunteering opportunity is supported by the Embassy of Switzerland in Tunisia in the framework of the initiative launched in partnership with UNV in December 2023 to foster youth and disability inclusion through meaningful and impactful volunteering assignments with the United Nations between 2024 and 2026.
The Programs Office in Tunis, operating under the auspices of the regional office for the MENA region, provides technical support to the government in various sectors, including: i) technical support for the development of strategies and programs for the prevention and management of drug use disorders in accordance with international standards, particularly targeting the youth population; ii) combating human trafficking and the illicit trafficking of migrants; iii) supporting the strengthening and modernization of the penitentiary and criminal justice system, notably through technical support for the prevention of recidivism via Cognitive Behavioural Therapies (CBTs), the Prevention of Violent Extremism, Rehabilitation of Children and young people in correctional services, Gender Responsive Correctional Services, and HIV and transmissible diseases in prisons; iv) through regional programs, provides technical support in the areas of border control, combating cybercrime, and strengthening capacities in criminal analysis and forensic science; v) through global programs, works in collaboration with national partners in the field of Container Control, terrorism prevention, maritime crimes, and research.

Task description

Under the direct supervision of the Head of Office of UNODC Office in Tunis, the UN Volunteer will undertake the following tasks:
1) Provide support to ensure timely reporting and monitoring of activities, including project activities. This includes:
– Assisting in drafting literature reviews and background notes on assigned topics;
– Collecting relevant information about project activities and contributions from relevant colleagues to help consolidating project reports for donors;
– Contributing to the production of monitoring reports for activities and projects (annual, regional, national, and administrative reports);
– Attending all scheduled monthly meetings to take detailed notes;
– Summarizing the key points, decisions, and action items discussed during the meetings;
– Drafting clear and concise notes and distributing them to all meeting participants within an agreed-upon timeframe after the meeting;
– Supporting in drafting any other relevant documents.
2) Support in maintaining an organized record of official correspondence, meeting notes, and reports for efficient information retrieval and historical record-keeping.
– Assisting in drafting official communication (Notes Verbales);
– Help in catalogue the documents by date, type, and subject for easy access;
– Help in ensuring that all documents are stored in a secure, organised manner, and according to office’s filling protocol;
– Organize digital documents within the office’s cloud storage solution (e.g., Google Drive or a similar platform);
– Create folders and subfolders with clear naming conventions that reflect the contents and date of documents;
– Implement a regular review schedule to update and clean the drive, removing outdated files and duplicates to maintain efficiency.
3) Perform other functions to support the office management and programmes as might be required