Programms Manager

Mission:

Under the line management of head of organizatio nand will his/her taskes, will be responsible for:

· Ensuring the high quality and time-effective development of project proposals – of the funding opportunities identified in collaboration with key in-country and regional contributors;

· Supporting the mission in implementing its fundraising strategy;

· Ensuring timely and high quality and time-effective reporting to donors in collaboration with responsible of drafting the report;

Ensuring and monitoring compliance and adherence to contractual obligations with donors

Reports to: Regional Program Development Manager

Functional Manager: Country Manager for Palestine

Team managed: N/A

Interacts with:

Internally: Area Managers, Project Managers, Technical officers, Regional Technical Unit, MEAL department, RPDM and projects managers
Externally: Donors, local and international actors and Auditors.

Responsibility 1: Ensure high quality and time-effective proposals development

Coordinate with the RPDM and HQ for NOFO guidance and donor pre-requisites;
Plan and coordinate the proposal development process: manage the retro-planning for submission including ARCI and coordination with external stakeholders (HQ and National Associations – NAs), clarify and support compliance to donors’ requirements, facilitate kick-off meetings, ensure time-effectiveness and respect of submission deadline;
Ensure coherence between operational aspects, MEAL, technical approaches, and budgeting;
writing of projects’ proposal narratives, ensuring compliance to donors’ instructions, priorities, and specificities;
Guarantee the final quality of the projects’ proposal narratives, both in terms of content and formalization;
Guarantee the completeness and final compliance of the proposal package submissions to the call for proposals’ guidelines and donors’ requirements;
Coordinate and submit requests for projects’ amendments or modifications when required
Support the Country Manager in identifying appropriate/competitive teaming arrangements (consortiums, multi-country projects) and conducting/undertaking due diligence processes;
For consortiums, support the Country Manager in managing coordination, communication, and inputs from subs during project development;
Update the funding, proposals and opportunities tracking database
Ensure systematic, timely and effective archiving of the proposals.

Responsibility 2: Support the mission’s fundraising strategy and activities

Support the Country Manager in the plan and meetings for fundraising;
Participate in the Operational Monthly Follow-up meetings and provide updates on grants, proposals and fundraising
Maintain SSORD’ accounts on institutional portals (HRP, OCHA, UNICEF, etc) up to date;
Produce external material (factsheets, leaflet, capacity statement, etc).

Responsibility 3: Ensure timely, high quality reporting to donors in collaboration with responsible of drafting the report

Prepare and update in due time an internal reporting retro –planning for the reporting deadlines and follow up with project teams.
Verify donor templates and requirements and share them with the team members in charge of writing the reports
Liaise with Governorates offices and SSORD head office and national associations for any inquiries related to donor reports (templates, requirements…)
Review narrative donor reports and annexes (comparison with proposal and past reports and matching with the financial report), prior to submission. Mobilize internal resources, such as technical specialists, for the review of the reports when required
Ensure reports are submitted in due time and via the designated modality (including submitting online when required).
Design and conduct training sessions on reporting and compliance, to the relevant team members (project managers, area managers…)
Ensure systematic, timely and effective archiving of the reports

Responsibility 4: Ensure and monitor compliance and adherence to contractual obligations with donors

Liaise with relevant resources at the regional office for the review of grants agreements, mobilize internal resources for the review/check and prepare the ‘’good to sign’’ documents
Liaise with relevant resources at the HQ office for the review of partnership agreements and prepare the ‘’good to sign’’ documents
Prepare contract summary sheets for new grants and monitor the respect of donor regulations and requirements
Attend new projects’ kick-off meeting and present donor compliance requirements and regulations
Actively participate in Project Quarterly Review meetings (PQRs) to remain updated about the progress with the implementation of compliance requirements.

Responsibility 5: Responsible on the two main points and not limited to:

Proposal writing and grant’s management
Capacity building

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager

SSORD POLICIES

‘’The Employee undertakes to adhere to SSORD policies which include:

Terms and conditions of engagement (T&C)
Internal regulation (IR)
Child protection policy (CPP)
Protection of beneficiaries from sexual exploitation, abuse and harassment (PSEAH)
Antifraud and bribery
Code of Conduct (coconut).

Qualification(s) :

Essential

· Bachelor’s degree in Engeneering or Social Studies or humanitarian studies or development or related domain

Experience (type and length of experience) :

· Minimum 5 years’ experience in international development and/or emergency and post-crisis environments.

· Minimum 3 years’ experience in grants development (compulsory to have solid past experience in developing project proposals and managing grants).

Competencies (knowledge, skills required for the job, (see skills repository) :

· Advanced writing capacities in English.

· Advanced proposal writing skills in English.

· Very good reporting skills

Personal qualities :

· Excellent organizational and time management skills.

· Proactive, shows initiative/entrepreneurial.

· Working as part of a team/network, cooperating.

· Respect for the opinion and enhancement of the skills of others with a view to shared action.

· Ability to give and receive constructive feedback; discussing with multi-disciplinary teams, working as part of a network and collaborating.

· Empathy.

· Autonomy in work.

Please send your CV in English to SSORD email:

[email protected]

Please indicate the job title in the subject line.

**CVs that do not contain the subject line “Programms Manager” will not be considered.

Links to resumes will not be taken into consideration.

**Only shortlisted candidates will be contacted.

At least three references must be provided with the CV. A CV without references will not be considered.