Finance Coordinator-Sudan response

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Finance Coordinator

Code: SR-999-9372

Duty station: Sudan, to be defined

Starting date: 01/07/2024

Contract duration: TBD

Reporting to: Head of Mission

Supervision of: TBD

Functional Supervisor: Regional Finance Coordinator

Type of duty station: Non-family Duty Station

General context of the project

The fighting inside Sudan is having devastating humanitarian effects both inside the country and in the wider region. Sudan faces a complex set of challenges, including ongoing conflict, economic difficulties, and the weakening of critical infrastructure in areas like healthcare, banking, and telecommunications.

As of February 21, 2024, the number of internally displaced persons (IDPs) due to persistent clashes between the Sudanese Armed Forces (SAF) and the Rapid Support Forces (RSF) has reached a total of 6,326,416 individuals (1,261,060 households).

These figures make Sudan the country with the highest number of IDPs in the world.

The humanitarian situation across all 18 Sudanese states remains dire, with over 24.8 million people in need of assistance.

INTERSOS first operated in Sudan in 2004, primarily in West Darfur State (Genina, Habila, Forobaranga, Garsila, Um Kher) and Khartoum, partnering with the Italian Cooperation, UN agencies, and ECHO in the sectors of Protection, WASH, and Food Security.

The mission was closed in 2015 due to a decrease in humanitarian needs.

Despite this, INTERSOS has continued to support Sudanese refugees in neighboring countries by providing humanitarian assistance.

Given the renewed deterioration of the humanitarian situation, INTERSOS is currently working to reactivate its presence in Sudan to respond to the crisis in the country.

General purpose of the position

Define, coordinate and monitor the implementation and management of finance strategies, policies, internal control and all financial administrative in the mission, in line with the context and operational challenges and INTERSOS protocols, standards and procedures, and with the Regional Finance Coordinator’s directions, in order to provide accurate, transparent, timely and reliable financial information to the organization and third parties on the allocation of resources in the projects.

Main responsibilities and tasks

Strategy and budget

• As an active member of the Senior Management Team, participate in the definition of the missions’ objectives and strategies planning, implementing and monitoring the financial operational and budget needs, anticipating changes and challenges and planning accordingly, in order to ensure budget is appropriate
• Define the financial strategy for the mission and the country, assessing and mitigating the financial risks of the mission, and the project economic and financial plan together with the Head of Mission and linking with the Project Managers
• Provide regular and adequate indicators to monitor the financial position of the mission and provide relevant cost analysis, regularly monitor of expenses vs budget, analyse variances and suggest corrective actions when needed
• Provide support to the Head of Mission and Programme Coordinator on drafting new projects and budget preparation, ensuring the collaboration of other support Departments (HR, Log, Security)

Accounting and Treasury

• Ensure the accounting process is efficient and accurate, foreseeing an adequate level of verification and segregation of duties based on the dimension and the staff of the mission. The accounting database must be compliant with the INTERSOS’ standard accounting practices, reconciled on a monthly basis following the standard internal control mechanisms and enforce an effective monitoring of payment of suppliers, social/tax institutions and staffs salaries
• Coordinate the efficient management of the treasury including to ensure the smooth running of operations and maintain control on security risks. This includes among other things, definition of minimum levels of cash, cash-flow forecast for projects and NGO, management of local bank accounts, bank/cash reconciliation, transfer of funds to field bases, relations with banks and/or other financial institutions at mission level, identify in advance the financial issues and cash crunch
• Ensure proper implementation and respect of INTERSOS policies and guidelines and compliance with donors procedures, ensuring they are aligned with legal requirements and within the national legal framework, and designing or adapting relevant local policies, procedures and tools for optimized management of the mission’s financial resources
• Sensitize key executive staffs as coordinators, budget holders and relevant management on financial risks and the extent of their financial responsibilities
• In collaboration with Regional Finance Coordinator manage the funding agreements with donors e.g. coordinating and preparing proposals and financial reports and managing donor contracts
• Ensure the implementation of a relevant mission organizational set up and a reliable internal control system, in order to meet all financial obligations while keeping financial ethics respected within the mission and making use of the New Accounting Information System, or when not available, using the tools and templates provided by the procedural protocols

Administration and HR

• Is responsible for mission administrative-accounting documents and all finished project documentation. Submit to the Regional Finance Coordinator and the HQ Finance Director the accounting reports and the supporting official documentation on individual projects and contracts
• Collaborate with HR department to accomplish the administrative requirements related to staffs related matters
• Coordinate and oversee the monthly and yearly closing of accounts guarantying that the statement reflects the financial reality of the mission

People management

• Is responsible for the management, supervision and development of the finance team, including coaching, training, motivating and ensuring their capability, detecting potential conflicts and finding solutions when necessary
• Participate to the HR processes (recruitment, training, briefing/debriefing, evaluation, potential, detection, staff’s development and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he is accountable for.

Logistics

• In collaboration with the Logistics Coordinator ensure the proper execution of goods, works and services procurement processes in conformity with INTERSOS and donors’ guidelines

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