MEAL / IT Assistant (1 position)

Location of activity: Dadaab, Garissa County.

Duration: 7 Months (June 2024-December 2024)

Direct supervisor: MEAL Officer

About Peace Winds Japan

Peace Winds Japan (PWJ) is a Japanese Non-Governmental Organization established in 1996. PWJ has been providing humanitarian and development assistance for people affected by forced displacement and natural disasters in more than 20 countries in the world.

PWJ launched its mission in Kenya in 2012 and has been implementing projects funded by UN agencies and the government of Japan in shelter, WASH, food security, livelihood and logistics support to improve health and living environments of refugees and host populations while promoting peaceful coexistence and self-reliance among the people affected by natural or human made disasters in and adjacent of Dadaab refugee complex, Kakuma refugee camp and Kalobeyei Integrated Settlement.

PWJ is a UNHCR partner responsible for WASH, warehouse management, motor vehicle service unit, centralized fleet and Shelter for Dadaab Refugee Operations.

Purpose of the position

Reporting to the MEAL officer, the MEAL / IT Assistant will support in Support in strengthening the existing M&E system for the projects in the Dadaab operation. He / She will also be required to provide assistance in ICT technical support.

Roles and Responsibilities

Monitoring and Evaluation

• Support in strengthening the existing M&E system for the projects in the Dadaab operation
• Support in preparing weekly, monthly, quarterly, semi-annual and annual programmatic reports according to the donor requirements
• Collect and systemize information on progress of each activity of a project being implemented, and input the information into database platform.
• Ensuring accuracy of entered data and comparing it with the existing data to make sure all records are consistent and aligned.
• Provide support in establishing and updating an M&E tracking database
• Work closely with MEAL officer in monitoring and evaluation, data collection, interviews, surveys, data clarity and data delivery to the Program Coordinator
• Lead in analyzing and compiling data to measure the progress and result of projects’ activities
• Provide day-to-day verification of data quality and ensure all data is input into database platform and analyzed with integrity.
• Work with MEAL staff and program teams to set up appropriate and functional community feedback mechanisms;
• Support the documentation and sharing of program results, ensuring sharing of lessons learnt and good practices;
• Undertake other related duties as may reasonably be assigned by the Supervisor

IT Assistant

• Perform software installations and support day-to-day systems operations.(Operating systems, Microsoft office, and other application softwares)

• Provide technical support to PWJ Dadaab staff

• Offer trainings on NetSuite Oracle ERP, HR Systems and Microsoft Office applications to new users

• Coordinate with IT Assistant in Nairobi to update all IT inventory as per the guidelines, policies, and procedures.

• Installations of ICT software & systems and also conduct user training

• Ensuring optimum IT security: Antivirus and ensured disaster recovery controls.

• Maintain ICT Network Infrastructure including LAN, WAN, and wireless access points

• Maintain an up-to-date database inventory of all ICT assets.

• Managed outsourced ICT service providers to facilitate effective service delivery.

• Control and maintain IT systems to minimize IT service downtime

• Project Management – Plan, track and coordinate ICT projects from development through implementation working in coordination with the HQ ICT Assistant

• Systems Audit – Ensure software and hardware updates are conducted regularly in accordance with needs of the organization

• Require Qualifications

• Experience and technical competencies:

• Minimum of 2 years of work experience within the field of monitoring and evaluation;

• Experience in participatory assessments and community-based monitoring approaches;

• a clear understanding of Core Humanitarian Standards (CHS);

• Experience with capacity building of staff, and in convening and facilitating trainings and workshops

• Excellent knowledge of MS Office Word, Excel PowerPoint, and other Statistical software

• Excellent analytical and report-writing skills (English)

• Time management and organizational skills.

• Previous work experience in hardship areas or emergency settings.

• Education:

• A Bachelor’s Degree in Statistics, Information management Sciences or Social Sciences

• Fluency in written and spoken English is essential

• Language:

• Excellent written and spoken English

• Fluency in spoken Kiswahili

  Skills and competencies

• Ability to observe and understand cultural and social contexts and reflect the understandings in programming

• Excellent analytical and report writing skills

• Strong community engagement and facilitation skill

• Ability to infuse positive energy to the team

• Attention to detail, keen at following procedures and meeting deadlines

• Ability to organize tasks simultaneously and prioritize work

• Strong verbal and written communication skills. Those who can speak, read and write Somali language will have added advantage.

• Strong interpersonal skills working with cross cultural and multi diverse teams

• Ability to build strong working relationships for partnerships

• Standards of Professional Conduct especially on integrity, service, and accountability