Finance Assistant

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Description

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To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s health and development agendas, and harmonized with the United Nations country teams.

DESCRIPTION OF DUTIES

• Administer the E-Imprest system. Ensure compliance with financial procedures, systems and internal controls according to Global Management System (GSM) instructions and WHO rules. Select and enter data from variety of documents, ensure accuracy in calculations and attach necessary supporting invoices or receipts of payments and payment authorizations.
• Record all expenses and receipts in the e-imprest and reflect it in the GSM in a timely manner. Monitor the unposted items in the cash book and take necessary steps to clear them in coordination with Global Service Center (GSC).
• Initiate, verify and process financial transactions and payments for WRO office and sub- offices related to staff and non staff costs, purchase orders, local purchases, etc, based on authorizations received from EMRO and GSC. Process e-Imprest transactions and monitor Imprest GL’s including processing and reviewing of purchase orders for services – Imprest, DFC’s, GES and other activities with the aim to ensure accuracy of financial data, adequacy of supporting documents and maintenance of proper accounting records.
• Reconcile country office cash books and justify any difference in reconciliation; prepare cash counts and to reconcile with the cashbooks on a monthly basis
• Follow up on the transfer of program funds and initiate award budgeting in GSM workplans. Monitor awards expiry dates, alert responsible staff, and initiate action for expenditure batches. Review and follow up on encumbrances and unapplied receivable balances, process and monitor revisions of amounts vis-a-vis award distribution by SO/OWER.
• Compare cash books with bank statements to compute gain and loss in exchange rate on monthly basis and liaison with officials of local banks to obtain day-to-day information on exchange rates. Prepare financial tables, special reports and other ad-hoc reports. Initiate correspondence and answer queries related to area of work.
• Update and maintain financial records and monitoring systems to record and reconcile expenditures, balances, statements and other data for day-to-day transactions.
• Replace and assist other colleagues in the team and perform other related financial and administrative duties as required

REQUIRED QUALIFICATIONS

Education

• Essential: Completion of secondary education; training in business administration/commerce and or technical courses in a field related to the work performed.
• Desirable: Bachelor degree in business administration, commerce, accounting, social sciences or other related field is an asset.

Experience

• Essential: At least five years of related experience in accounting and/or administrative work
• Desirable: Relevant experience in the UN system

Use of Language Skills

• Essential: Intermediate knowledge of English. Intermediate knowledge of local Languages.

Source: https://careers.who.int/careersection/ex/jobdetail.ftl?job=2404406

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