ESP Exhibition Manager

The European Society of Pathology (ESP) is a non-profit organisation that aims to advance Pathology in Europe and to facilitate communication between European Pathologists. Being the leading force in European pathology, ESP strongly promotes high quality diagnostic pathology diagnosis for all patients, up to date education across Europe and support cutting-edge research to understand disease and translate science into clinical practice.

Job Details

• Position title: ESP Exhibition Manager
• Supervision: To report to ESP Director-General/first-line Manager
• Remuneration: Highly competitive, depending on experience
• Hours per week: 40
• Contract: Permanent
• Location: ESP Headquarters/ESP Offices

Job Purpose

The Exhibition Manager will secure and manage all kinds of ESP events that offer exhibiting opportunities or/and are associated with exhibitions, like but not limited to the European Congress of Pathology “ECP”, European School of Pathology “EScoP”, ESP Academy, on-site courses and workshops, Masterclass, Advisory Forum, etc.,) on behalf of the Society in close collaboration with first-line Manager. To assist in all internal and external projects of the ESP and its Foundation.

Responsibilities

• Correspondence with interested and contracted exhibitors for ECPs and other ESP events
• Advice to exhibitors regarding their needs and the venue
• Participation in on-site preparational and on-site sponsors meetings during ECPs
• Preparation of Exhibition Manual, liaising with the venue
• Collection of exhibition booking forms and preparation of exhibition floor plan, considering sponsoring levels and time of contracting
• Issuing of invoices for exhibition space
• Management of exhibition set-up and dismantling on-site, staffing of exhibition counter during congress
• Preparation of ESP booth presence at related conferences
• Preparation and on-site execution of smaller ESP events
• Preparation of and on-site attendance of ESP booths at international meetings

Qualifications, Skills and Experience

• Bachelor’s degree or equivalent apprenticeship in event management with a minimum of 5 years job experience directly related to the duties and responsibilities specified
• Proven working experience (3-10 years) in medical associations or a PCO working for medical associations
• Structured, organised, precise, reliable
• Experience of using web CMS
• Command of AutoCAD or equivalent software to design exhibitions
• Excellent command of English language + 1 other
• Ability to work with peak activity time and stress resistant
• Hands-on (proactive) approach to tasks in both exhibition management and other ESP-related matters
• Strong sales skills
• Structured, organised, precise, reliable
• Willingness to travel

Please send a CV and cover letter to Juliane Heinicke at [email protected] explaining why you would like to work for ESP, how you would improve our exhibition management efforts and how you would help us grow. Due to the volume of applications expected, only shortlisted candidates will be contacted for interviews. Only candidates with the right to work in Belgium/Germany/EU will be considered. 

Deadline for applications: 3rd July 2024

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