Awards & Emergency Response Coordinator – Manila (Filipino Nationals Only)

Duration : Dec 2024 (with possibility of an extension)
Start date : ASAP

You’ll contribute to ending world hunger by …

One of the core members of the Operation department of the organization which aims to improve grant management, Emergency Response capacity, meet the needs and expectations of our stakeholders, and contribute to achieving sustainable growth of the mission. The Awards and Emergency Response Coordinator will contribute to the following processes defined within the Operations n department:

• Proposal and reporting process;
• Grant compliance and project and grant closure process;
• HOB and HOP function during new emergency;
• Partnership and stakeholder management;

Key activities in your role will include

Objective 1: Emergency Response support and deployment (in-country)

• Monitor humanitarian context and engage in emergency assessment and lead preparing and dissemination of situation reports in coordination with CD.
• Lead setting-up of new bases/field offices.
• Conduct needs assessment and act as Head of Base/Head of Project as requested by CD during emergency response. This will require travel and deployment to field offices/disasters areas and requires flexibility.
• Provide training to the staff recruited and ensure use of institutional project management tools.
• Extract lessons learnt from each emergency response and feed into mission strategy to enhance ER capacity.

Objective 2: Identification, coordination, preparation, drafting and submission of quality and timely proposals/concept notes, following Action Against Hunger validation processes and considering donor guidelines.

• Support the Country Director in the strategy development by doing market analysis on donor trends and opportunities.
• In coordination with the Country Director, liaise with HQ staff (across the Action Against Hunger International network, including the Donor Relations Unit and Madrid HQ) on potential funding opportunities, as requested, including donor mapping and opportunities.
• Under the direction of the Country Director, and in consultation with the technical, logistics and admin-fin coordinators and Deputy Country Director, take lead in designing, coordinating, gathering inputs and relevant information to draft full proposals (including logical framework, technical description, budget, and other necessary annexes) or Concept Notes to be submitted to donors.
• Update proposal development schedules and ensure key staff in the mission and HQ are aware of it and respect the deadlines.
• Ensure and monitor the development of quality projects/program proposals in response to calls for proposals in accordance with donors’ priorities and interests and in compliance with their frameworks (donors’ own regulations, guidelines and languages), including the integration of cross-cutting approaches (gender, climate crisis/environment and protection) in accordance with Action Against Hunger policies.
• Support Senior management Team members in discussions /negotiations with donors/stakeholders and timely submission of feedback/information

Objective 3: Grant management for the ongoing projects, including quality control of reporting and timely accountability internally and externally to stakeholders, donors and beneficiary populations

• Support the project kick-off and follow up on the timely implementation of all planning tools and mechanisms (technical, financial and logistical), as well as MEAL for each contract (with attention to the harmonization of indicators and means of verification), for timely and regular internal and external accountability.
• Ensure comprehensive donor summary guidelines are created, regularly updated and available for use by the mission team.
• Develop briefing documents and support the development of relevant external communication tools for donor visits/meetings.
• In coordination with the Admin-Fin Coordinator, Logistics Coordinator and Compliance/supervision team, ensure audits reports, required supporting documents are in compliance with donor contractual requirements.
• Act as focal point for external communications with donors/stakeholders for all matters related to grant management and reporting, including communication and visibility products on implementation progress in coordination CD and mission team.
• Support in the identification, implementation, and follow-up of capacity building needs of implementation and technical teams, with emphasis on strengthening Heads of Project’s capacity in grant management, donor compliance.
• Coordinate donor reporting processes to ensure quality and timely submission of reports: Update reporting schedules and ensure key staff in the mission and HQ are aware of it and respect the deadlines and, in collaboration with relevant departments, staff and field offices and partners, gather information/inputs and ensure timely submission of high quality programmatic/technical and financial reporting.
• Review and capitalize recommendations and lessons learned to improve reporting and accountability to stakeholders, donors and beneficiary population

Objective 4: Partnership management

• Take lead in mapping and identifying possible strategic partners in coordination with Manila and filed offices.
• Conduct due diligence process.
• Coordinate the definition of capacity building plans with the different areas and implement capacity building plan to strengthen donor compliance.
• Follow-up and ensure partners comply with donor requirements.
• Capitalize lessons learnt on partnership management and feed into mission strategy.

Do you meet the profile required criteria?

• Bachelor’s and/or Master’s degree in Humanitarian Action, International development or any related field (social sciences, law, economics etc.)
• Desirable: Specialised courses/training in project management (emergency and development), project financial management, monitoring and evaluation, cross-cutting issues (gender, HR, protection).
• Specified technical expertise:
  • Project cycle management, including budget management and financial planning
  • Familiarity with emergency and development donor’s regulations and guidelines
  • Proposal writing (in English), with good command of the logical framework approach and theory of change
  • Drafting of donor reports in English as well as other communication documents for accountability purposes.
  • Experience in partnerships and stakeholder management.
  • Capacity building and/or strengthening processes.
  • Knowledge of gender mainstreaming, human rights, protection in proposals and projects.
• Experience:
  • At least 3 years’ experience in project management in similar positions
  • Demonstrable project formulation experience
  • Emergency response operation
  • Desirable working experience in projects financed EU/ECHO, USAID/BHA, UN agencies, GAC, ADB
• Advanced level written and spoken English
• IT knowledge: Advanced command of computer tools and Microsoft Office package Desirable Knowledge in the use of tools that ensure innovation and quality in work management (Kobo, PowerBi).
• Experience in promoting gender equality and gender mainstreaming in humanitarian projects as well as personal commitment to gender equality and sexual diversity

Our remuneration package:

• Compensation based on Action Against Hunger salary grid and candidate’s previous experience
• Benefits: Health insurance, accident and life insurance, leave entitlements, government-mandated benefits
• Fixed-term employment

Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.

Interested candidates meeting the requirements should apply to the link provided below on or before 09 June 2024.

https://employ.acf-e.org/index.php/positions/view/8702

Only shortlisted candidates will be contacted for an interview by the HR Department.

Note. – Given the urgency of this position, the vacancy may close on or before the deadline.

Action Against Hunger provides equal opportunities to candidates regardless of their origin, nationality, race, gender, regional and sexual orientation. This vision aims to integrate equal treatment and opportunities among females and men in all HR processes and policies within the organization.