Finance and HR Officer– National Staff

Responsible to:- Finance Supervisor – Nairobi

Place: Nairobi

Starting date: As soon as possible

Closing date for applications: 22nd July, 2024 (Due to the urgency of the position applications will be reviewed on a rolling basis)

THE ORGANIZATION

“Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity”

Handicap International Federation operating name Humanity & Inclusion (HI) . HI, Humanity & Inclusion is an independent and impartial aid and development organisation with no religious or political affiliations operating in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights. HI is celebtating it’s 40th year of serving with people with disabilities. Currently the organization is in 60 countries, 22 are in the African continent with over 200 projects globally.

For further information about the association: www.hi.org.

JOB CONTEXT:

The Finance and HR Officer produces quality financial information and contributes to the application and dissemination of the budget framework, local and donor rules and HI’s tools, procedures and standards in the financial field. S/he is delegated some of the HR responsibilities at his/ her geographical area level. In his/her geographical area, s/he ensures that HR management complies with his/her budgetary framework and HI’s HR policies and frameworks.

YOUR MISSION:

Mission 1: Strategy and steering

• Implements and monitors the actions plans for HI’s financial strategy within his or her area of responsibility.
• Updates financial information and monitors financial indicators within his or her area of responsibility.
• Monitors and reports to his or her line manager and functional manager on the financial risks of which he or she is aware and contributes towards their mitigation.

Mission 2: Standards and expertise

• Deploys all of HI’s financial policies, processes and tools within his or her area of responsibility.
• Ensures that HI’s legal obligations are met and produces the required financial documents.
• Reports any changes in standards, case law or in the practices of other stakeholders in the financial field of which he/she is aware.
• Complies with the General Data Protection Regulation (GDPR).
• Contribute to programme or country operational strategy (StratOp).
• Draft new project proposals for the continuity or expansion of the project.
• Contribute to the drafting of new proposals for new opportunities, if necessary.
• Implements and complies with procedure for archiving financial documents and publishes and
• Updates financial documents in the dedicated workspaces.
• Contributes to internal control within his or her area of responsibility and applies identified corrective actions.

Mission 3: Operational implementation

Responsibility 1: Contributes to financial and budget management

• Contributes towards optimizing the use of HI’s own funds.
• Adheres to the deadlines in HI’s financial calendar.
• Consolidate cash flow needs within his or her area of responsibility.
• Contribute to responses to questions from internal and external auditors

Responsibility 2: Contributes to the financial management of institutional funding in compliance with “donor” guidelines and contractual obligations

• Assists with the drafting of funding proposals for institutional donors; compiles multi- programme proposals when the programme is lead.
• Optimizes funding schedules (coverage of office and support costs) in the drafting or revision of institutional funding proposals.
• Informs budget holders of institutional donors’ financial rules and verifies their application.
• Verifies funding expenditure monitoring and provides budget holders with donor budget monitoring reports.
• He or she monitors consumption rates, issues alerts in the event of a risk of non-compliance with flexibility rules and anticipates slippage by preparing contractual amendments with his or her interlocutors.
• Archives the budgets and financial reports shared with institutional donors (with an internal and external version) in the dedicated storage spaces.

Mission 4: Profession facilitation

• Contributes towards the facilitation of the profession’s development in his or her area of responsibility.

Mission 5: Emergency preparedness and response

• Contributes to the program’s emergency preparedness actions and, during an emergency, adapts his/her work modality to contribute to HI’s effective humanitarian response

Mission 6: Operational implementation of HR

6.1. Contributes to the dimensioning and quality of Programme resources:

• Contributes to project reviews of HR aspects
• Contributes to the sourcing process in his/her geographical area
• Ensures compliance with the quality of the recruitment process and assists managers at every stage.
• Participates in the Programme’s HR reporting schedule and helps to meet HI’s global HR deadlines.
• Takes part in local inter-NGO meetings on HR issues.
• Ensures that the HR cycle is implemented in his/her geographical area.

6.2. Ensures the quality of personnel administration for HI staff present in his/her geographical area.

6.3. Assists managers in his/her geographical area with the implementation of HI’s HR policies.

• Ensures or participates in the communication of HI policies and frameworks to managers: explains, clarifies,answers questions

6.4. Legal and social aspects: helps to maintain the social environment and compliance with the legal HR framework in his/her geographical area.

• Is responsible for organizing the social dialogue in conjunction with staff representative bodies
• Contributes to the management of ongoing disputes with third parties or employees in his/her geographical area, in conjunction with his/her HR (line) Manager.
• Contributes to the identification of legal and fiscal risks for HI in his/her geographical area.

YOUR PROFILE :

A. Educational background and experience

• University degree in a financial related discipline
• At Least CPA IV
• At least 4 years practical experience as a Finance Officer..preferrably in an NGO
• Certifcate in Human Resource Management an added advantage.

B. Knowledge and Skills

Skills Required:-
Professional Skills

• Cash-flow management
• Accounts management
• Tax management
• Financial and budget management
• Financial management of institutional funding
• Sourcing and Recruitment
• Personnel administration
• Payroll
• Remuneration and management of the wage bill
• Employment law
• HR IT Tools

Cross -Sector Skills

• Frameworks and references
• Office and collaborative tools
• Stress management
• Collaborate in a global organization

Language skills

• English and Kiswahili