Finance Senior Officer - Tenders Global
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Finance Senior Officer

  • Contract
  • Kyiv
  • Posted 3 months ago

UNOPS - United Nations Office for Project Services

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Job categories Finance
Vacancy code VA/2024/B5116/28522
Department/office ECR, UAMCO, Ukraine MCO
Duty station Kyiv, Ukraine
Contract type Local ICA Specialist
Contract level LICA Specialist-9
Duration Open-ended, subject to organizational requirements, availability of funds, and satisfactory performance
Application period 11-Jul-2024 to 25-Jul-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

Under the direct supervision of the Finance Manager, the Finance Senior Officer provides advisory, management, and planning services to  ensure compliant planning, administration, and management (including budget, treasury and cash management) of the Business Unit’s financial resources; and maintains oversight  and control of Programme financial activities,  providing value-added advisory services.

Summary of Key Functions: 

  1. Implementation of operational strategies and procedures
  2. Budget Preparation and Management
  3. Cash Management and Treasury
  4. Control of Accounts and Payments
  5. Team Management
  6. Knowledge Building and Sharing
Implementation of operational strategies and procedures
 Ensures administration and implementation of finance related activities and adapts processes and procedures focusing on achievement of the following results:

  • Full compliance with UN/UNOPS rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on HQ and audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
  • Accurate recording of financial transactions in the ERP in accordance with international accounting standards and UN/UNOPS rules, regulations and policies. 
  • Responding to any related financial activities related questions from clients and partners in a timely manner. 
Budget preparation and management: Ensures and is accountable for the following:

  • Coordination of the preparation of the field operating budget; review of budget submissions, regular analysis and reporting on the budget approvals and the delivery situation; monitoring of expenditures against budget allotments and reporting on variances.
  • Identification of administrative budgetary requirements; provision of guidance on guidelines for budget preparation. 
  • Review and update of guidelines, procedures in light of changing circumstances or for the purpose of complying, streamlining and/or strengthening of existing financial and budgetary procedures
  • Review, analysis and revision of data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements submitted by project managers; review of budget proposals for reasonableness, consistency with the organizational goals and priorities.
  • Monitoring of budget implementation, expenditure levels against allotments and determination/recommendation of reallocation of funds when necessary
  • Status of budgetary allocations monitored on an ongoing basis; networking with clients to strengthen budget management and take corrective actions when required.  Provision of information to supervisors and other UNOPS colleagues at HQ on the results of the investigation when satisfactory answers are not obtained.
  • Collaboration in the improvement of the UNOPS Project Budget formulation system, with the cooperation of the Information Technology, ensuring relevance of the system at all times by updating and proposing changes to facilitate financial management of projects and enhance financial reporting.
  • Review and appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
Cash management and treasury: Ensures and is accountable for the following:

  • Organization and oversight of cash management processes, including liquidity management, recommendation of imprest level, risk assessment, bank relationship management, timely accounting and reconciliation of all transactions, security for cash assets on site.
  • Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements; identification and recording of receipts for income application.
  • Support with the establishment of efficient local banking arrangements and compliance with local financial and banking regulations in the multi-country structure, as and when needed.
  • Discussion and communication with internal clients of Projects on any potential concerns that may require further review.
Accounts and payments: Ensures and is accountable for the following:

  • Analysis and elaboration of proposals for the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in ERP; payrolls are duly prepared; travel claims and other entitlements are duly processed.
  • Quality control of UAMCO financial accounts by performing ongoing review, analysis and reconciliation of accounts. Investigation of discrepancies and initiation of timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
  • Control of the Accounts Receivables for UNOPS projects and follow up with partners on contributions, maintenance of the General Ledger.
  • Ensuring proper maintenance of the field financial accounts; preparation of financial records, statements and reports as required or approval of the work of subordinates; coordination of field replies to internal and external audit queries;
  • Ensuring proper receipt, management, safeguarding and disbursement of payments handled by the field; review, modification, initiation and implementation of internal control procedures in coordination with Headquarters;
  • Proper control of the supporting documents for payments; preparation of all types of vouchers; Pay Cycle and payments execution;
  • Preparation of timely financial reports for submission to the funding agency in accordance with UNOPS rules, and in line with the established procedures;
  • Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions; 
  • Ensuring proper maintenance of the Accounts Receivables for UNOPS projects and follow-up with partners on contributions, deposits creation in ERP and their application to AR pending items.

Knowledge building and knowledge sharing.

  • Organize, facilitate and/or deliver training and learning initiatives for personnel on Finance related topics.
  • Contribute to Financial management knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in financial management.
  • Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively. 
Team Management:

  • Act as Officer in Charge of the Finance Section in the absence of the Finance Manager.
  • Other duties as required by the Finance Manager or Head of Support Services
Impact of Results:
The effective and successful achievement of results by the Finance Senior Analyst directly impact on the availability of UNOPS’ financial resources to effectively develop and implement the organization’s programmes and projects.  It enhances the organization’s financial and programme performance, demonstrating UNOPS’ effective stewardship of donor and partner funds. These promote the credibility of the organization as an effective service provider in project services and management.

Education/Experience/Language requirements

Education: 

  • A Master’s degree in Finance, Economics, Business or Public Administration, International Development, or a related field with 2 years of relevant experience is required; OR,
  • A Bachelor’s degree in the above-mentioned fields or related fields in combination with 4 years of relevant experience is required

Experience:

  • Minimum of two years of professional-level experience in accounting with responsibility for project accounting and preparation of financial statements in an organization in providing financial management services is required;
  • Knowledge of UN/UNOPS financial rules and regulations; working knowledge of ERP, experience with Google Suite, and financial management, using electronic systems and environments are desired.

Language:

  • Fluent in English (read, write and speak) is required

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