Administrative Services Assistant

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Description

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UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

UNICEF is one of the UN agencies with the largest operational footprint in Venezuela. As part of the UN Venezuela Scale-Up Strategy, UNICEF has revised its Country Programme Document with a Scale-up Plan which is expanding the scope and reach of its cooperation to address emerging needs of children and women, downstream including enhancing strategies, field presence and service delivery activities.

In Venezuela, the Operations function is a strategic Business Partner role, ensuring the best use of UNICEF assets in alignment with sound management practices, office priorities and goals to deliver results for children.

Effective administrative management, providing support to ensure efficient operation of the office, supporting the staff through a variety of tasks related to the operations of the premises.

• Monitor the premises to ensure that it remains safe, secure, and well-maintained.
• Notify management of occurring deficiencies or needs for repairs
• Make adjustments and minor repairs
• Troubleshoot issues with AC system, lighting and indoor climate control as necessary
• Ensure meeting rooms are maintained and fully equipped
• Stationery and cleaning products inventory
• Maintain stationery and cleaning products inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Other administrative support.
• Carry out administrative duties such as small purchases, filing, typing, copying, binding, scanning etc.
• Coordinate repairs to office equipment and premises.
• Undertake any other duties assigned by the supervisor.

To qualify as an advocate for every child you will have: 

Minimum requirements:

• Education: Completion of secondary education.
• Work Experience:  At least one (1) year of progressive experience in clerical, operations or administrative work. 
• Skills Familiarity with Microsoft Office applications is required.
• Language Requirements: Fluency in Spanish and basic working knowledge of English is required

Source: https://jobs.unicef.org/en-us/job/573655/administrative-services-assistant-gs3-caracas-venezuela-temp-appointment

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