Field Accounting Manager (Multiple Positions)

PURPOSE

Accounting Manager 1 is responsible for the accounting data produced and/or validated by the region or delegation or department under her/his responsibility, in compliance with internal procedures. S/he acts as a team leader for the region or delegation or department under her/his responsibility. H/she is responsible for the accuracy and completeness of the financial closing and reporting of accounts of the region/delegations under her/his area of responsibility.

RELATIONSHIPS

• Internally interacts and works closely with the finance teams in the field delegations, teams in the Financial shared services and other internal stakeholders to be able to deliver the accounting services.
• Externally, represents the ICRC and interacts with banks, suppliers, and tax authorities.

ACCOUNTABILITIES AND RESPONSIBILITIES

• Accountable for the quality and accuracy of the accounting data entry and reporting for the regions/delegations under her/his area of responsibility.
• Supervises a pool of accountants supporting several regions/delegations.
• Ensures seamless and accurate communication flow between the accountants and the client regions/delegations.
• Contributes to designing and implementing an internal control system that guarantees reliable accounting data at any time.
• Controls, validates, and posts the accounting entries in the accounting software (IRIS/JDE/PPS) in timely manner.
• Supervises and ensures accurate bookkeeping and archiving with appropriate supporting documents.
• Performs control on the cash and bank reconciliations in IRIS/JDE on a regular basis.
• Performs integrity checks of accounting entries and account balances on a regular basis.
• Controls the accuracy and completeness of accounting transactions in accordance with financial procedures.
• Leads the maintenance of sound accounting documentation to meet external and internal audit requirements.
• Identifies anomalies or other issues and proposes solutions to his/her supervisor.
• Leads the annual and monthly closing activities.
• Monitors and ensures the compliance of all administrative and financial procedures and deadlines.
• Controls and validates the voucher matching of supply chain goods and CUPR adjustment entries.
• Controls and validates the accounting corrections and adjustments when needed.
• Coordinates the reconciliation and consolidation of the balance sheet accounts of Field delegations/sites.
• Coordinates the work around the monthly List of Accounts for Reconciliation and Confirmation (LARC).
• Controls the weekly/monthly or annually accounting reports as per the needs.
• Controls the upload of the finalized/validated accounting vouchers and supporting documents to Ms Azure.
• Performs other accounting tasks as directed by her/his supervisor.

Additional Duties

• Validates and processes payments of invoices through on-line banking and monitor payment requests (upon request).
• Validates the vendor creation/modifications in IRIS/JDE (upon request).
• Coordinates the support and training to the finance and non- finance teams in the delegations/sites under her/his area of responsibility.
• Coordinates the work on the accounting comments (pre/post-closing comments, CTM Quarterly Comments, Distribution Tracking, Inventory, etc) and coordinate the replies with the concerned delegation/site under her/his responsibility.
• Participates in the preparation of annual budget, Financial Forecast, analytical reviews, field financial reviews and other ad-hoc reporting requirements. (Upon request).

PEOPLE MANAGEMENT RESPONSIBILITIES

• Understands and supervises the Performance Management & Development (PMD) activities for employees under their supervision.
• Makes sure that deadlines for the PMD cycle are met.
• Engages in ongoing and continuous feedback and support, particularly for employees under their supervision, but also other staff members.
• Organizes regular meetings within their team to ensure optimal coordination of the work and proper flow of information.
• Ensures that job descriptions for employees under their supervision are up to date; seeks feedback and support from the HR Department if needed.
• Plans and coordinates the annual leave of the employees under their supervision ensuring continuity of the operations throughout the year and making sure that there are no outstanding holiday balances at the end of the year.
• Coordinates and supports the employees under their supervision in their personal development by coaching and advising them on internal and external training and development possibilities.

SELECTION REQUIREMENTS

• CPA (Certified Public Accountant) in good standing.
• Excellent Computer proficiency – Technically proficient in Microsoft Office environment – Excel, PowerPoint, Word, SharePoint and Erwin / Orbus)
• Sound knowledge and experience in ERP (JD Edwards).
• Minimum 6-8 years’ experience in Accounting/Finance position.
• Minimum 2-3 years’ leading/managing a team experience.
• Experience in an international organization or non-governmental organizations.
• Excellent command of written and spoken English (Knowledge of French/Spanish/Arabic is an asset)
• Experience in managing regional accounting.
• Knowledge of internal control systems and best practices in financial accounting.
• Strong organization, planning and analytical skills.
• Able to work independently and under pressure with high levels of complexity.
• Excellent interpersonal skills and capacity for collaborative teamwork across disciplines.
• Hybrid working modalities (on site work preferred).

WHAT WE OFFER

• Diverse and humanitarian-minded workforce
• An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide
• Training opportunities
• Flexible work schedule