Action Officer (FPL GS-12) Management and Program Analyst GS-0343

Position description

FEMA’s mission is to help people before, during and after disasters. FEMA’s National Preparedness Directorate (NPD) leads the implementation of the National Preparedness System by providing an integrated suite of preparedness solutions that help people before, during, and after disasters. NPD is comprised of four HQ-based divisions and two schoolhouses (National Integration Center, National Exercise Division, National Training and Exercise Division, Technological Hazard Division, Center for Domestic Preparedness and Emergency Management Institute), each with their own individual Action Offices.

The NPD Action Officer position is responsible for correspondence management, tasking divisions for responses, coordinating documents with other FEMA offices for review and approval. Documents that come through the NPD Action Office are reviewed and approved by high level officials, including but not limited to the President, Secretary of Homeland Security, FEMA Administrator and Deputy Administrators, White House staff, and Congress.

Major Duties: 

• Analyzes incoming data/requests and taskings to assign to appropriate division based on knowledge of program roles and responsibilities. 
• Conducts review of correspondence and other written materials to ensure consistency with agency standards, procedures and policies. 
• Reviews and ensures materials are packaged appropriately for leadership review, grammatically correct, consistent with Government Printing Office and Resilience Writing Style guidelines, and in the proper formats and templates. 
• Tasks and tracks all programmatic reporting metrics and weekly senior official dashboards. 
• Provides guidance and counseling through monthly meetings with divisional action officers under incumbent’s portfolio.

Qualifications

The ideal candidate will provide technical and administrative support, as well as expertise and guidance, to the portfolio of all NPD Components and will support the Action Office Lead addressing all relevant matters of the Action Office procedures, process, and assignments. 

• Specialized Experience: 
  • Ability to work independently and as part of a team in a fast-paced office environment. 
  • Proficiency in working with Microsoft Office Suite, OneNote, and OneDrive. 
  • Communicate clearly and effectively with keen attention to detail, both verbally and in writing. 
  • Experience in Action Office tasks, managing shared documents in collaboration sites, and developing/maintaining SharePoint trackers/sites are preferred, but not required.

Application instructions

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