Senior Operations Assistant

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Description

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As a Senior Operations Assistant, you will provide operational and administrative support to SG-ENE activities. You will also provide operational support in project administration, project processing activities related to loans and TA and database management, and knowledge management.

• Provide administrative support to designated International Staff and operational support to the Sector Office including coordinating sector office activities such as training, retreat.
• Ensure accurate updating of relevant databases in accordance with existing framework for easy retrieval.
• Provide support in mission preparation in accordance with ADB procedures.
• Perform standard activities including maintaining adequate stocks of office supplies and serving as the division coordinator and one of the division’s SharePoint owners.
• Support the preparation of necessary loan/grant and technical assistance (TA) documents (concept note, Reports and Recommendation of the President, TA reports, Project and TA Completion Reports) and ensure that these documents are in accordance with the latest ADB template and Handbook of Style and Usage and procedures. Coordinate and monitor the team’s TAs under processing and coordinate with other staff to ensure eOps/SovOps updating.
• Coordinate and monitor milestone processing events of assigned loan/grant/TAs and report any delay in the processing of these documents to supervisors.
• Support the programming, processing and administration of TAs and/or loan/grant projects such as selection of consultants, processing of claims, contract variations, internal memos and preparation of TA and Project Completion Reports, and Back-to-Office Reports under the guidance of the international staff and/or project officer.
• Regularly check the eOps/SovOps and Integrated Disbursement System for progress on TA, loan, and grant under implementation.
• Using available IT tools and ADB apps, collect, compile and analyze relevant information and data related to the division/office/department to produce routine and/or ad hoc statistics/reports as instructed.
• Support knowledge management activities.
• Provide assistance on the application/interpretation of work procedures, guidelines, and formats to other junior operations assistants.
• Provide back-up support to the other operations assistants in the latter’s absence or relieves other operations assistant, as necessary.
• Perform other duties that may be assigned by the supervisor.

Qualifications:

You will need:

• Bachelor’s degree in economics, commerce, engineering, or other fields.
• At least 5 years relevant professional experience preferably in multilateral organizations.
• Advanced computer skills with sound knowledge of common word-processing and spreadsheets, and also preferably with business intelligence, artificial intelligence applications, and familiarity with computer system used generally in ADB and similar multilateral development banks, and proficiency with computer-based applications.
• Good interpersonal and cross-cultural skills.
• Effective report-writing, editing and communication skills in English.
• Good coordination and interpersonal skills with ability to liaise and work effectively with individuals from different professional and cultural background.
• Ability to coordinate and multi-task and exercise judgment on matters of confidentiality and those requiring urgent attention especially in the supervisor’s absence.
• Exemplary planning, coordination and time management skills using MS Outlook and MS Teams.
• Preferably with sound understanding of ADB and similar multilateral development banks procedures and practices related to TA and loan/grant project processing and administration, including safeguards compliance.
• Excellent oral, written and digital communication skills in English.
• Please refer to the link for ADB Competency Framework for AS5.

Source: https://www.adb.org/careers/240488

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