Project Assistant

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Description

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As a Project Assistant, you will provide operational support to SG-PSMG activities. You will also provide operational support in project administration, project processing activities related to loans and TA, database management, and knowledge management.

• Support the preparation of necessary loan/grant and technical assistance (TA) documents (concept note, Reports and Recommendation of the President, TA reports, Project and TA Completion Reports) and ensure that these documents are in accordance with the latest ADB template and Handbook of Style and Usage and procedures. Coordinate and monitor the team’s TAs under processing and coordinate with other staff to ensure eOps/SovOps updating.
• Coordinate and monitor milestone processing events of assigned loan/grant/TAs and report any delay in the processing of these documents to supervisors.
• Support the programming, processing and administration of TAs and/or loan/grant projects such as selection of consultants, processing of claims, contract variations, internal memos and preparation of TA and Project Completion Reports, and Back-to-Office Reports under the guidance of the international staff and/or project officer.
• Regularly check the eOps/SovOps and Integrated Disbursement System for progress on TA, loan, and grant under implementation.
• Using available IT tools and ADB apps, collect, compile and analyze relevant information and data related to the team/office/department to produce routine and/or ad hoc statistics/reports as instructed.
• Provide support in mission preparation in accordance with ADB procedures.
• Ensure accurate updating of relevant databases, and support event organization and knowledge management including communication, internally and externally.
• Support knowledge management activities.
• Provide back-up support to other project/ operations assistants in the latter’s absence or relieve other project/ operations assistant, as necessary.
• Provide assistance on the application/interpretation of work procedures, guidelines, and formats to other junior operations assistants.
• Perform other duties that may be assigned by the supervisor.

Qualifications:

• Bachelor’s degree.
• At least 5 years of relevant professional experience.
• Excellent typing skills. Advanced computer skills with sound knowledge of common word-processing, spreadsheets and graphics software used in multilateral organizations.
• Good coordination and interpersonal skills.
• Able to coordinate proper distribution of tasks among other operations assistants.
• Able to work with individuals from different cultural/national backgrounds.
• Thorough understanding of the role and function of the division/office/department and a good general understanding of the organization’s purpose.
• Good working knowledge of procedures, formats and standards relevant in the performance of work.
• Able to exercise judgment on matters of confidentiality and those requiring urgent attention especially in the supervisor’s absence.
• Able to liaise and work effectively with staff within own work location.
• Able to work collaboratively with teams as a constructive team member.
• Excellent oral and written communication skills in English.
• Please refer to the link for ADB Competency Framework for Administrative Staff level 4.

Source: https://www.adb.org/careers/240503

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