Associate Grants Management Officer

Parent Sector : Bureau of Strategic Planning (BSP)

Duty Station: Paris

Job Family: Programme Coordination

Type of contract : Non Staff

Level : Level 4

Duration of contract : 1 year

Recruitment open to : External candidates

Application Deadline (Midnight Paris Time) : 19-AUG-2024

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall authority of DIR/BSP, the authority of DIR/BSP/DPA and the overall supervision of the Chief of the Grants Management Section and direct supervision of the Chief of Unit of the Agreement Management Unit, the incumbent contributes to the core results of the Bureau of Strategic Planning which manages the mobilization of voluntary contributions resources including the negotiations with donors, review and approval of funding agreements, management of donor relations and follow-up of project monitoring.

Long Description

The incumbent, working in the newly created unit for the Centralized Management of Agreements will:

• Provide support to the Grants Management Officer in the review of funding agreements :
  • Review of agreements submitted by Programme Specialists against the relevant standard template or non-standard agreements previously signed with the donor and provide comments for further decision-making;
  • Assist in the coordination of internal consultations with relevant services such as Legal Affairs, Ethics and the Bureau of Financial Management;
  • Support validation processes including the  requests for delegation of authorities for  the signature of funding agreements;
• Provide advice to  Programme Specialists at Headquarters, in Field Offices and in Category I Institutes on the set-up of funding agreements as well as in negotiations with donors;
• backstopping for the processing of requests in relation to the implementation of funding agreements, in particular amendments for extensions and budget revisions ;
• Keep up to date the monitoring list of funding agreements under review;
• Upload signed agreements and related information (amendments, narrative and financial reports) in ERP Systems;
• Contribute to internal briefing notes for senior management, the development and update of policies in the area of grants management, standard funding agreement templates and related internal guidance notes as well as the building of institutional memory in relation to the internal agreement review.

Long Description
Long Description
COMPETENCIES (Core / Managerial)
Accountability (C)
Communication (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)
Building partnerships (M)
Knowledge sharing and continuous improvement (C)
Professionalism (C)
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For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS

Education

Advanced university (Master’s or equivalent) degree in finance, business, international relations, communications, public policy or related fields. A first-level degree with two years of additional qualifying may be accepted in lieu of an advanced degree.

Work Experience

At least two years of professional experience in the field of partnership, programme management, international relations, administrative management, grants management or related fields, of which one year acquired at the international level.

Skills and Competencies

• Ability to work in a multicultural and multi-ethnic environment with respect for diversity.
• Excellent interpersonal skills and the ability to maintain effective working relationship with internal and external partners.
• Strong organization skills and a proactive attitude to identifying and resolving issues, establishing priorities and ability to deliver high-quality results within specified timelines.
• Communication skills.
• Demonstrated knowledge of the international donor landscape.

         Languages

• Excellent knowledge of English and good knowledge of French

DESIRABLE QUALIFICATIONS

Work experience

• Experience with a UN Organisation

​​​​​​​Skills and Competencies

• Knowledge of UNESCO’s relevant regulations and rules on partnership 
• Experience with UNESCO internal processes and procedures 

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

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