Company Description

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

The OECD has earned a leading role in financial and enterprise issues. The core mission of the OECD’s Directorate for Financial and Enterprise Affairs (DAF) is to assist markets to fund inclusive economic growth, and in turn Better Lives, through setting and implementing standards, providing capacity building and technical assistance, acting as a forum for co-operation and collaboration across the OECD Directorates, external stakeholders and International Organisations. DAF’s work is structured under two work areas – Conduct and Markets – and its mission is pursued through five substantive divisions whose teams provide member and partner countries with policy guidance, analysis and support in the areas of competition, anti-corruption, corporate affairs, financial affairs and international investment.

The Anti-Corruption Division (ACD) of the Directorate for Financial and Enterprise Affairs (DAF) focuses on the following thematic areas: financial markets, insurance and pensions, financial education and consumer protection, corporate governance and state-owned enterprises.

DAF/ACD is looking for a Resource Management Officer to support the Resource Management Advisor of the Division. The chosen candidate will contribute to and support a wide range of duties in the field of budget monitoring and control and human resources under the supervision of the Resource Management Advisor. 

S/he will be responsible for executing the tasks below.

Job Description

Main Responsibilities

Budget Monitoring and Financial Control:

• Control financial commitments and expenditures and approval in the relevant systems, in compliance with the OECD Financial Regulations and the directorate internal policies and guidelines:
  • Verify missions commitments and liquidations and invitations for experts, carefully checking for any anomalies, ensuring correct budget lines are input and that the files are in good order verifying the budgets of meetings and ensuring the budget is adhered to
  • Verify procurement requests for intellectual and other external services
  • Assist with editing and translation requests
• Track budgets to address questions on funds availability at project level;
• Support the division RMA in the annual closing of the accounts.

Administration of Voluntary Contributions (VCs):

Assist the division RMA with the management of the grants of the Division

As necessary, support with the voluntary contributions portfolio as follows:

• Under the RMA’s supervision, support in the registration of voluntary contributions in Grants Management module and submit them to LEG and PBF via eVC, liaising with Corporate Services and Donors for the acceptance of VCs, with high autonomy on simple offer letters;
• In cooperation with the division RMA, maintain the budget files for VCs up to date, and audit-ready, especially for expenditures related to EU grants;

Prepare financial reports for donors, ensuring that the relevant narrative reports are prepared in parallel and sent to Donors in a timely manner;

Human Resource Management:

Contribute to the division’s implementation of HR related procedures, including recruitment of official and non-official staff.

• Assist with recruitment of all staff as necessary, with higher level of autonomy on the recruitment of interns and temporary staff
• Organize the welcoming and onboarding/orientation of new staff;
• Keep up to date the staff arrival and departure dashboard for the Directorate and the Division staff dashboard.

 Other :

• Support on ad-hoc corporate requests
• Support the Resource Management Advisor as necessary

Personal development:

Excel training

VC training / reporting

HR – Smart Recruiter

Qualifications

Ideal Candidate Profile

Academic background

• Secondary, preferably post-secondary level of education and relevant experience in human resources and financial management.

Professional Background

• First experience in a similar administrative role with responsibilities related to human resource and financial management, preferably in an international organisation.
• Good knowledge and understanding of the Organisation’s human resources management procedures, policies and practices or those of another international organisation. Good knowledge of the Organisation’s financial rules and procedures would be an advantage.

Tools

• Experience with the Organisation’s HR management systems (SmartRecruiters, SEM, SAP HACD) and knowledge of the Organisation’s financial systems (Concur/SAP missions, Invitations, SRM, SRP, BO/OBMR) would be an advantage.
• Very good knowledge of and experience in the use of Microsoft Office Suite and Teams.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 2); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 1); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
• To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.

Contract Duration

One-year fixed term appointment, with possibility of renewal.

Location

• This role will be based at the OECD in Paris, France. 

Additional Information

What the OECD offers 

• Salary and conditions will depend on the experience of the selected candidate as well as on her/his status (temporary staff or official).
• Click here to learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.

Salary Information Please note that the appointment may be made at one grade lower in the specified job family, based on the qualifications and professional experience of the selected applicant.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.

Applications will close on 24 July at 23:59.