Senior Programme Associate

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Description

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How can you make a difference?

Under the supervision and guidance of the chief Planning, Monitoring and Evaluation (PME), the Senior Senior Programme Associate supports the Planning, Monitoring and Evaluation section by carrying out a range of programme support functions with the following Key functions, accountabilities and related duties/tasks:

• Coordinating the secretariat for the development of programme cooperation agreements (PCAs) by reviewing completeness of documents and guiding colleagues in submitting the correct documents. Ensuring that the deadlines are respected, and the documents get finalized in a timely manner.
• Ensures all partnership agreements are correctly entered online (in e-tools) and supports colleagues in this sense. Ensures timely reporting of partners in the partner reporting tool.
• Ensuring the timely and accurate recording and administrative processing of government & NGO’s proposals and requests for direct cash transfers (DCTs).
• Support the situation analysis of children in the country by collecting relevant data and maintaining the information up to date.
• Conducting programme monitoring in UNICEF focus districts for cash and supplies and informing team-members on the status. Support colleagues in planning their programmatic visits and ensure compliance.
• Helping conduct regular spot checks of partner’s projects to assess their financial record-keeping, expenditure controls and reporting systems.
• Monitoring and tracking the efficient distribution of supplies that are required for effective programme delivery.
• Supporting the programme section in researching, compiling and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate programme delivery as well as preparation of reports, working papers and presentations.
• Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and making amendments and alterations as per section revisions when necessary.
• Carrying out transactions in VISION pertaining to grants and programme-related items for his/her section including but not limited to registering grant allotments and tracking expiring programme grants.
• Preparing monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
• Regularly monitoring budgets and financial expenditures of section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.
• Helping prepare periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
• Supports capacity development activities related to programme development by preparing training materials and participating in exercises related to partnerships, planning and monitoring.
• Organized key events with partners.
• Act as OIC for the senior budget associate.

To qualify as an advocate for every child you will have…

Minimum requirements:

• Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.
• [If approved by the relevant authority as per the Staff Selection Procedure, include here the flexible provisions for education vs experience, according to the branded VA example]
• Work Experience: A minimum of seven years of administrative or clerical work experience is required.
• Language Requirements: Fluency in French and a good working knowledge of English is required

Source: https://jobs.unicef.org/cw/en-us/job/574184

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