Project Manager -THRIVE

Starting Salary: $43,052

Contract: One year, renewable subject to availability of funding.

Location: South Sudan (Malakal)

Start Date: Subject to Funding

Job Profile

The Project Manager will be based in Partner office CTP Local Implementing Partner (CDoM) in Malakal and frequently travel to project locations in Fashoda and Panyikang. They shall be based in Partner office (Malakal) and works closely with the Partner Humanitarian Coordinator and CAFOD & Trocaire in Partnership (CTP) Programme Manager-Resilience and Economic Opportunities.

The Project Manager shall coordinate the implementation of the THRIVE programme including line management of Programme Officer (2) and matrix manage Partner Programme staff including linkages with THRIVE Consortium Technical Leads/Coordinators to ensure quality programme delivery and partner capacity building. This entails leading on day-to-day management, planning, implementation, monitoring, reporting, representation and adherence /compliance to FCDO and CTP programme management and development standards.

In liaison with the Head of Programmes, the postholder is responsible for ensuring quality development and implementation of the THRIVE Programme in Fashoda and Panyikang Counties being implemented by local partner Caritas Diocese of Malakal(CDoM) thus contributing to the delivery of CAFOD’s overall programme strategy.

The post holder will work closely with CDoM partner staff – developing and nurturing partnerships and providing or facilitating capacity development of partners and staff, The incumbent will jointly participate in UN and local coordination mechanisms and with local authorities and other stakeholders. The Project Manager will be responsible for building effective working relationships with peers and colleagues in CTP such as Business Development Lead, Programme Quality Officer THRIVE -Social Cohesion and Peace Building Technical Lead, CTP -THRIVE DRR&CAA Technical Lead, Finance and Administration Department of CTP as well as cross-divisional and cross-organisational functions linked to work with THRIVE Consortium Technical Leads and Programme Director, Communities & Supporters, Fundraising, Finance, Media, Policy and Advocacy teams in regional and global team.

Key Responsibilities

Lead and manage the THRIVE Programme portfolio (50%)

• In agreement with CDoM , CTP and Consortium Technical Leads, jointly design, develop and deliver the programme, including implementation, monitoring, evaluation (including facilitating external evaluations) and reporting on programme, in line with jointly agreed standards donor requirements and country strategic plans.
• Ensure that project planning and implementation is managed effectively and efficiently, on time and on budget ensuring delivery of high-quality assistance in with THRIVE Programme Goal, Theory of Change(ToC), Impact, Outcomes, Outputs and Activities ensuring delivery is done in accordance with acceptable quality standards, CTP project management procedures and donor requirements.
• Lead CDoM staff and CTP Programme officer on preparation and submission of different types of programme documents and reports, such as proposals, donor reports, sitreps, 5Ws reports, briefings etc, working together with the Programme Manager -Resilience and Economic Opportunities , Business Development Lead, Finance team, THRIVE Technical Leads and other stakeholders.
• Support partners’ thematic understanding on sustainable livelihoods, resilience and DRR ,CCA , Market Systems Development , Social Cohesion and Peace Building contributing to the development of relevant interventions that bring about positive change.
• Play a leading role in the regular collection of programme field information, assessments, evaluations, surveys and to contribute to maintaining appropriate M&E systems, tracking of programme activities, as well as improving coordination, learning, knowledge management systems, prioritization of needs and ensure that this informs current and future programme development.
• Promote, capture, and disseminate learning on the THRIVE Programme in support of media advocacy work for CTP in-country and HQ and document these in the form of case studies and community stories of change.
• Realise CTP principles by acting in line with CAFOD partnership standards, and by promoting and supporting partners’ adherence to jointly agreed accountability, gender, safeguarding, supply chain management/procurement good practice, and other standards, as these emerge.
• Contribute, where appropriate and in agreement with CDoM, to advocacy and information work in support of partners’ efforts, with relevant stakeholders in the country, region and/or globally.
• Oversee and support the work of Programme officers, Technical Advisors/Leads, Programme Support Officers, and consultants working on the CTP Programme.
• Keep up to date with evolving context and trends, both within the relevant operational areas and across the country.
• Effectively use CAFOD programme management information systems and ensure programme and project information is up to date.
• Within delegated limits of authority and responsibility ensure proper security assessment and prevention measures for both CDoM and CTP staff and beneficiaries are in place in relation to all field activities.

Financial management and monitoring of programme and project budgets (20%)

• In close co-operation with the CDoM Humanitarian Coordinator, CDoM Finance focal person and relevant roles in the CTP finance and funding teams, prepare, manage, and monitor programme budget ensuring adherence to agreed parameters and donor requirements.
• Deliver the programme within agreed budgets or instigate budget revisions according to evolving needs, in line with CTP and donor finance guidelines and procedures.
• Ensure all financial and logistics processes are in line with CTP Financial, Procurement and Logistics policies and guidelines.
• Ensure constant communication with the logistics focal point in Juba for smooth logistics processes (procurement, safe delivery of project items, regular vehicle maintenance, and transportation) as per requirement.
• Oversee the receipt and accountability of all supplies and distribution of items delivered to programme
• Undertake CTP work in a manner that upholds the organisational value and integrity, and dignity and value for beneficiaries.

Managing effective relationships with partners (15%)

• Develop, nurture, and manage relationships with CDoM staff, CTP staff in line with the principles and standards
• Work with CDoM staff and CTP staff to regularly assess the quality of the relationship, ensuring that effective communication channels are in place, and that any shortcomings are addressed in liaison with the CDoM Humanitarian Coordinator and CTP Programme Manager -Resilience and Economic Opportunities .
• Invest in CDoM capacities, by jointly identifying needs, developing plans to strengthen capacities and facilitate capacity building of partners. This can be through a facilitator or by direct provision of specific capacity strengthening support.
• Organize (and where relevant accompany) partners’ visits.

Internal and external representation (10%)

• In co-ordination with the CDoM Humanitarian Coordinator and CTP Programme Manager- Resilience and Economic Opportunities, develop, nurture, and sustain relationships and effective communications with relevant stakeholders, including local government, national networks and other agencies working in/on South Sudan. This will include UN cluster Coordination System.
• Represent CTP in Field level UN Cluster forums and other interagency events as delegated for the purposes of coordination, collaboration and networking with other stakeholders.
• Build and strengthen field level relationships with sister agencies and agencies of strategic importance to enhance CTP visibility and contribute to successful in-country fundraising initiatives.
• Sustain relationships with relevant bi-lateral agencies, including EU, ECHO, DfID and UNOCHA, seeking opportunities for programme funding, where applicable.
• Communicate with other teams within CAFOD and Trócaire to ensure that the programme is well understood, and that information is available for fundraising and other communication, including publications, media briefings, education, etc. This may involve participation in sessions/events with Supporters, communities of practice, working groups, etc., as agreed with the relevant manager.

Staff management (5%)

• Lead, manage, support and direct line managed staffs (and staff under shared management arrangements), including setting objectives, conducting annual performance development reviews, providing coaching, and ensuring team members have individual development plans.
• Manage and support assigned CTP staffs, in accordance with CTP (CAFOD Trócaire Partnership Office) Human Resource Management

Safeguarding

All CAFOD staff share the responsibility to promote and maintain a strong safeguarding culture, including identifying the key actions they should take given their role and responsibilities.

Accountability

• The post-holder reports to CDoM Humanitarian Coordinator and matrix managed by CTP Programmes Manager- Resilience and Economic Empowerment .
• The post-holder has line management responsibility for CTP Programme Officer – Livestock and DRR, CTP Programme officer – MSD and Livelihoods, and CDoM Programme Officer -MEAL

Person Specification

Essential Criteria

Understanding our context

• Demonstrates an understanding of the Catholic Church.
• Demonstrates behaviour in line with CAFOD’s vision, mission, and values.
• Understanding international development: Understanding and experience of Emergency, resilience, and Peace Building programming and programme

Working together

• Skilled in working with people of varied backgrounds, cultures, and abilities.
• Builds collaborative relationships across CAFOD and with external partners, donors, and suppliers.
• Working with others/Communicating – Provides clear guidance and support to colleagues; ability to influence others (including senior managers) without direct authority and sometimes at a distance.
• Promoting best practice while understanding the context.
• Adapting training and learning to suit the different audience and delivering it in a sympathetic way (staff and partners).
• Managing ourselves, working with others; Communicating; Able to communicate with colleagues and partners at a distance.
• Looking outwards; Understanding of effective and values-based partnership work between northern and southern organisations and communities.

Making change happen

• Can communicate complex issues simply and clearly to ensure understanding.
• Recognises what needs to be done, makes decisions and acts– even in challenging circumstances.
• Taking the lead – Provides a clear sense of direction and purpose for colleagues; motivates others to get things done.
• Have the right attitude to get change done when it is very challenging to do so – understanding different approaches with different people and circumstances, when to apply a different strategy, and being always respectful to achieve the change required.

Job Specific Competencies

• Educational background in rural development, Agri-business, natural resources management, livelihoods, agriculture, community development and another related field.
• At least 5 years technical & practical implementing experience delivering quality programmes in South Sudan or Horn and East Africa, including extensive work with agrarian populations on agroecology; governance, strong cash & market support experience; CBI, DRR, Market based approaches, Value Chain programming, private sector engagement, disaster risk reduction, livelihoods and resilience building.
• Ability to conduct quality risk and conflict analysis and integrate it into programme monitoring and strategy.
• Experience of mainstreaming Gender, Protection mainstreaming, and Accountability in all projects and programmes.
• Experience using programme cycle management tools effectively to deliver work within an agreed programme framework.
• Sound experience in understanding and first-hand experience in developing quality proposals,
• A creative problem-solver, strong analytical skills – experience of integrating strong advocacy into programme strategy.
• Experience in undertaking structured need assessment using household economic analysis, Participatory Disaster Risk Assessment, Multisectoral Sectoral Need Assessment tools, and sustainable livelihood framework.
• Sound understanding of development and humanitarian quality standards e.g., Humanitarian Charter, LEGS, Do Harm Principles and Approach, CaLP, Market System Development, SPHERE, Core Humanitarian Standards, Protection mainstreaming, and the Red Cross and Red Crescent Code of Conduct.
• Good knowledge and experience of working with and through partnership organisations.
• Able and committed to working with and developing the capacity of local partners organisations/ National NGOs.
• Ability to work both independently as well as part of a close-knit team; an ability to work towards institutional goals, and proven examples of delivery of tasks while operating under pressure.
• Experience in budget development, project budget management and monitoring.
• Ability and willingness to travel (approximately 50% of staff time), sometimes at short notice and to areas of potential risk.
• Fluent in written and spoken English and fluent in spoken Juba Arabic.
• Ability to work and travel in insecure environments and to manage one’s own personal security and the security of our partners.
• Computer literacy i.e., familiar with MS Word, Excel, Powerpoint and knowledge of information and data base management.

Desirable

• Good understanding of local context and ability to adapt to the Upper Nile (Malakal) context and local languages

Safeguarding for Children and Vulnerable Adults

CAFOD recognises the personal dignity and rights of children and vulnerable adults, towards whom it has a special responsibility and a duty of care and respect. CAFOD, and all its staff and volunteers, undertake to do all in our power to create a safe environment for children, young people and vulnerable adults and to prevent their physical, sexual or emotional abuse. CAFOD is committed to acting at all times in the best interests of children and vulnerable adults, seeing these interests as paramount. Any candidate offered a job with CAFOD will be expected to adhere to CAFOD’s Safeguarding policy and sign CAFOD’s Code of Behaviour as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

All offers of employment will be subject to satisfactory references, and appropriate screening checks can include criminal records and terrorism finance checks. CAFOD also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of, and consent to, these recruitment procedures.