Center Administration

Job Description: 

The Center Administration will be responsible for the overall management and efficient operation of the MHPSS Center in Mosul.  

This role encompasses administrative, logistical, security, and HR functions, with a focus on supporting the MHPSS and education teams, coordinating with Erbil-based officers, and liaising with local authorities and the governorate. 

Key Responsibilities: 

Center Management:

• Oversee daily operations of the MHPSS Center, ensuring adherence to organizational standards and efficient functioning. 
• Manage center logistics including procurement, inventory, and facility maintenance. 
• Ensure effective implementation and monitoring of security protocols to safeguard staff, visitors, and the premises. 

Logistics and Security:

• Coordinate logistical operations such as transportation, equipment management, and supply chain activities. 
• Supervise and manage drivers to ensure timely and secure transportation services. 
• Implement and manage security measures, including emergency response procedures, to maintain a safe environment. 

Human Resources:

• Support HR functions for all center staff, including recruitment, onboarding, training, and performance management. 
• Address HR-related issues and maintain accurate personnel records. 
• Facilitate effective communication between staff and the HR department. 

Coordination and Support:

• Provide operational support to the MHPSS and Education Coordinators, assisting with program implementation and daily activities. 
• Assist MHPSS workers with their operational and logistical needs both within and outside the center. 
• Collaborate with the Financial Officer and Financial Coordinator to assist with financial management and reporting. 

Liaison with Authorities:

• Coordinate with the governorate and local authorities to prepare and obtain necessary approval letters and documentation. 
• Maintain effective communication and collaboration with local authorities and other relevant stakeholders. 

Information Management:

• Ensure that all information related to the center is securely managed, with a focus on protecting confidential information. 
• Maintain up-to-date and accurate records of center operations, staff, and activities. 

Reporting:

• Provide regular updates and reports to the Program Manager on center operations, including logistics, security, HR, and other relevant aspects. 
• Other Duties:
• Perform additional tasks or responsibilities as assigned by the Program Manager. 

Education: 

• Bachelor’s degree in business administration, Management, Social Sciences, or a related field. A master’s degree is preferred. 

Experience: 

• At least 2 years of experience in a similar role, preferably within an NGO or humanitarian organization. 

• Proven experience in center or facility management, including logistics, Finacial, HR, and security. 

Skills: 

• Strong organizational and multitasking abilities. 

• Excellent interpersonal and communication skills. 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). 

• Ability to handle sensitive and confidential information with discretion. 

Language: 

• Fluency in Arabic and English is required. Knowledge of Kurdish is an advantage. 

  Personal Attributes: 

• Strong leadership and team management skills. 

• Ability to work under pressure and in challenging environments. 

• High level of integrity and professionalism. 

• Strong problem-solving skills and attention to detail. 

Additional Requirements: 

• Willingness to travel within the region as required. 

• Knowledge of the local context and familiarity with the cultural and socio-political environment of Mosul and Ninewa Governorate. 

If you are passionate about making a positive impact and have the required experience, we invite you to apply.

Interested candidates should submit their resume and a cover letter outlining their qualifications and experience, as well as three professional references to: [email protected] by August 11, 2024. 

**CVs without the subject line “Center Administration ” will not be considered.

The application CVs will be on a rolling basis.

Links to CVs will not be taken into consideration.

 Only shortlisted candidates will be contacted.