Financial Administrator

Financial Administrator

SEAUTON

Brussels, Belgium

Our core business is the management of scientific associations and the organisation of their events. We operate mostly in a scientific, and often academic context, and cover all aspects of association management and PCO (Professional Conference Organisers).

From administrative tasks to strategy implementation to organisation of events, SEAUTON offers expertise and assistance in all its forms – so the association leaders, members, and volunteers can devote their time to their core business.

SEAUTON offers four services to its association clients:

• Association advisory (feasibility plan, organisational structure, strategic positioning of events to grow the association, membership development, sponsorship collection);
• Start-up of associations (elaboration of a business plan including strategy and financial plan, elaboration of bylaws according to Belgian law, brand identity and website development);
• Operational and administrative management (general office management, website maintenance, database management, support in sponsorship collection, strategic planning and follow up of execution of the business plan, accounting & financial management, marketing & newsletters, preparation of board meetings, contract management);
• Organisation of meetings, congresses, events.

Your job at SEAUTON

As a financial administrator, the team and clients count on you for coordinating the financial and administrative follow up of the associations and PCO projects together with the project managers and the accounting team.

This includes – for example:

• Invoices creation and close follow up on payments;
• Reporting of status of incomes and expenses of PCO projects and associations to the operational team;
• Follow up and consolidation of the incomes of members and registrations;
• Approval of budgets of PCO projects and associations;
• Liaising with external accounting agency and banks;
• Filling and keeping reliable administrative files;
• Translating figures and administrative questions to non-financial internal & external experts;
• Preparing and submitting periodic financial reports to management;
• Supporting with membership & registration management when quieter

Your profile

• You have excellent organisational skills, you are multitasking and able to handle pressure;
• You are a team player and you are not afraid to take initiative;
• You are fluent in English, Dutch and French;
• You have a very good knowledge of MS Office, particularly Excel (advanced level);
• You are able to translate figures and administrative questions to non-financial internal & external experts (vulgarize technical knowledge).

What we can offer you

• A full-time position in a growing, dynamic and flexible work environment. Our main offices are in Brussels, teleworking is allowed. Some visits to our Liège Office will take place too;
• The opportunity to be part of a strong and competent team of motivated professionals;
• The opportunity to develop yourself in a diverse and challenging job;
• A competitive salary and fringe benefits.

Have you got what it takes? Let’s talk!

Please send your motivation letter and CV to Barbara Dopchie [email protected].