Bristol Hub Support/Executive Assistant

Bristol Hub Support/Executive Assistant

• £28,831 per annum (pro rata for part time hours)
• Ref: SUS4287b
• Full Time 37.5 hours per week – happy to talk flexible working
• Base: Sustrans Bristol Hub with possibility of up to two days per week working from
  home

About the role

This is an exciting opportunity to join Sustrans as part of the People and Organisational
Development (POD) team based in the charity’s head office. Our city centre hub has been
recently refurbished and you will be working in a friendly, supportive, environment in a role
where you can enjoy professional contact with colleagues at all levels. The Hub is in a
fantastic location, based in the vibrant, College Green area of central Bristol.

This is a varied role providing support in the day to day running of the Bristol Hub and
performing an Executive Assistant function, delivering high quality and confidential support to
the Executive Director (ED), with duties such as diary and email management, administration of
the ED travel and expenses and other duties.

You will be supporting the Bristol Hub Manager, taking the lead on administrative functions at
the Bristol Hub, including the delivery of a friendly and efficient front of house service,
answering queries from colleagues and visitors to the Hub, assisting in the support of all
facilities management and liaising with contractors and suppliers.

You will proactively seek opportunities for improvement to the smooth running of a dynamic,
modern, flexible office environment that works for everybody, considering both efficiency and
accessibility that fall in line with our strong EDI values.

Building internal relationships with colleagues across the organisation and the Senior
Leadership Team, you will support with the organisation of team days and events. 

About you

You should have experience providing high quality, proactive PA support to senior leaders,
including high-level decision-making groups, through effective administration. This will
include dealing with confidential and sensitive information.

We also ask that you are experienced in office management systems and procedures including
facility management and can demonstrate your knowledge of basic office health and safety.

You should be highly organised and have excellent administration skills, including the ability
to make summary notes during meetings and a high level of competency using equipment and
various software, showcasing your excellent attention to detail. You will have the ability to
effectively summarise and communicate information.

Sustrans has a long-term commitment to being a charity for everyone – reducing inequality,
valuing diversity, enabling inclusion and ensuring all people are treated with dignity and
respect. We aim to be a truly inclusive employer and welcome applications from people from all
parts of the community, in particular from under-represented groups. 

What we offer

In return we can offer true hybrid working to suit individual circumstances and a flexible,
supportive and rewarding working environment. 

Wellbeing

• 28 days’ leave per annum plus bank holidays for full-time working
• Ability to buy an extra week of annual leave (pro-rata for part-time staff)
• Staff volunteer days
• 24/7 free, impartial and confidential support service
• We are members of the Green Commute Initiative and Cycle Scheme who both offer cycle to
  work schemes

Financial

• Group Personal Pension scheme with a 6% or 7% of basic salary contribution being matched by
  Sustrans
• Bike, computer and season ticket loans
• Discount benefits
• London Weighting Allowance of £4,530 for all those living within a London Borough (32
  local authority districts plus the City of London)
• Death in Service benefit – 3 x annual Salary

Family Friendly

• Enhanced maternity and paternity pay
• Flexible Working practices (full time hours are 37.5 per week, Monday – Friday)

Additional information

• Closing date for the receipt of completed applications is 23:59, 18 August 2024.
• Face to face interviews will take place at our Bristol Hub on Friday 6 September 2024.

To apply, please complete our online application form. More details of our vacancies can be
found here.

About Sustrans

At Sustrans you’ll be part of a movement to make it easier for people to walk and cycle. 

We’re all here to change things! You’ll be part of an incredible community of talented,
passionate, creative, problem solvers all working together to change things for the better. We
act locally and think big – we have a vision of a society where the way we travel creates
healthier places and happier lives for everyone.

You’ll be questioning the status quo and daring to imagine a different world. You’ll work on
exciting, impactful projects that will stretch and empower you and you’ll be rewarded by seeing
the difference you make to people, communities and the planet. 

 We believe including everyone is central to who we are and what we want to achieve, we welcome
difference and pride ourselves on creating a culture where you can be yourself and where your
wellness is supported. 

You’ll be guaranteed to make friends for life and work with a team that is incredibly flexible,
supportive, ethical and fun.