Human Resources Assistant

Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations. 

DRC has been operating in Ukraine since 2014, currently DRC employs over 800 staff in Ukraine and will continue significant scale-up in 2024 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

DRC is currently looking for a Human Resources Assistant for its activities in Sumy.  

This position will report to the DRC Sumy Base Manager with technical supervision from the DRC Country Human Resources Manager.

Overall purpose of the role:

• To provide Human Resources assistance and support in compliance with DRC’s and local guidelines and procedures.

Main responsibilities:

• With technical support from the DRC Country HR Manager, ensure all HR related task are carried out in Base Office with focus on recruitment, induction, assistance in HR record keeping, support with code of conduct related issues, guide other team members with relate to HR maters.
• Assist management and employees in Human Resources related issues and concerns.
• Lead the recruitment of staff for the area including advertising, prepare long list, organizing interviews, reference checks and relevant documentation. 
• Assist with compliance of personnel documentation with legislation in the field of labor law and personal data protection. Interact with DRC Country office, to assure timely and accurate documentation turnover.
• Assist with hiring, transfer and dismissal of employees in accordance with labor legislation, regulations, instructions, as well as orders of the Head of the Representative Office.
• Assist with form and administer of employee’s personal files. Personal Files should be sent to the DRC Country Office in a timely manner.
• Assist to ensure leaves of DRC employees in the Area of responsibility, Internal Orders and send them for archive to DRC Country Office.
• Perform role of HR User in DRC dynamics (ERP), including hire, terminate and extension of employees’ contracts, checking leave requests and approvals, benefits and compensation.
• Provide information on HR related changes in the Area of responsibility to DRC Country Office in a timely manner.

Development, people planning, and well-being:

• Ensure that the performance appraisal process is conducted, and that learning and development opportunities available to the employee.
• Assist in inducting training on Code of Conduct, Confidentiality, Conflict of Interest, etc. as needed.
• Assist in people planning activities (e.g. ensure job descriptions are in place for all roles).
• Assist or drive people well-being initiatives.

Required experience and competencies:

• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple responsibilities.
• Strong sense of personal integrity and understanding of confidentiality and ethics.
• Fluency in written and spoken Ukrainian.
• Intermediate English level (speaking/reading/writing) is desirable.
• Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange, Windows operating systems.

All DRC roles require the post-holder to master DRC’s core competencies: 

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback. 
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly. 
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. 

Required education:

University degree in Human Resource Management, Business, or Social Science or equivalent professional qualification

We offer:
Contract length: Open-ended contract upon successful completion of the three-month probation period.  
Level: I-1
Designation of Duty Station: Sumy
Start date: As soon as possible.

The application is open for Ukrainian citizens or those with the existing right to work in Ukraine. Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national staff.

Application process:
All applicants must upload a cover letter and an updated CV (no longer than four pages in English).

Applications sent by email will not be considered.                                                            

Closing date for applications: 16.08.2024.