Finance Assistant

Details

Mission and objectives

UNDP is the United Nations largest agency with a mandate to eradicate poverty, through sustainable and inclusive human development. UNDP has been in Nigeria since the country became independent in 1960 providing capacity building and policy development support to the Federal Government of Nigeria in areas of Governance & Peace Building, Inclusive growth, and Sustainable Development.
UNDP continues to support the government in the implementation of development interventions aimed at meeting medium to long term goals enshrined in National and Subnational development plans as well as the Sustainable Development Goals. The goal of UNDP is to improve the lives of the people of Nigeria, especially the poorest and most vulnerable, and to ensure a future that offers equality, dignity, and opportunity for all. UNDP works in partnership with the federal Government of Nigeria, development partners, UN agencies, civil society and local communities to help identify local solutions to meet global and national development challenges through a range of interventions that combine UNDP’s expertise and comparative advantage in the areas of Governance & Peace Building, Inclusive growth and Sustainable Development.

Context

This assignment is funded by the Benue State Government, Nigeria and therefore, specific eligibility criteria apply:
– Only Benue state citizens resident in Nigeria are eligible to apply.
Under the guidance and supervision of the Operations Manager and direct supervision of the Finance analyst, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations. The Finance Assistant works in close collaboration with the operations, programme and projects’ staff in the Country Office (CO) and with UNDP HQs staff to exchange information and ensure consistent service delivery.

Task description

Within the delegated authority and under the supervision of Finance Analyst or his/her designated mandated representative(s), the UNV Finance Assistant will support in the following:
I. Ensures implementation of operational strategies focusing on achievement of the following results:
• Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
• Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.
II. Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:
• Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery.
III. Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:
• Proper control of the supporting documents for payments and financial reports for NEX & DIM projects; preparation of all types of request for payments through Oracle for projects and on-behalf of UNDP and non-Atlas Agencies;
• Maintenance of the internal expenditures control system which ensures that payments submission through Oracle to the GSSU Team are correctly recorded in Atlas; travel requests/claims, and other entitlements are duly processed.
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers, vouchers on hold.
• Presentation of information on the status of financial resources as required.
• Maintenance of the Accounts Receivables for UNDP projects and recording of deposits in Atlas.
• Supports the Cost Recovery process for the CO from UN Agencies and Projects.
• Timely accounts closure for the CO.
• Timely preparation of monthly cash forecast for use by the CO and the issuance of bank introductory letters to staff.
• Maintenance of the proper filing system for finance records and documents.
• Any other related tasks as may be required or assigned by the supervisor.