Procurement Officer – Baghdad

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.

Program / Department Summary

The Operation Department (procurement team) is committed to implementing and maintaining the highest standards of efficiency and integrity in the purchase of goods and services. The overriding objective for all Mercy Corps procurement activity is the prompt and effective provision of materials and services to Mercy Corps’ beneficiary populations in compliance with donor specifications.

General Position Summary

The Procurement Officer is responsible for overseeing procurement aspects of Mercy Corps’ logistic operation. Working closely with Program, Administration, Finance and Logistics. Procurement Officer is instrumental in supporting program activities through his/her services.

Essential Job Responsibilities

PROGRAM MANAGEMENT

• Daily coordination of MC procurement activities.
• Full understanding of MC procurement policies and formats. Assists, as needed, in training staff on these policies.
• Assist Program and operational personnel in regular procurement planning meetings.
• Assists staff as needed on creating clear and understandable purchase requests and other documentation.
• Collect quotations and bids from the market for PRs as assigned by Supervisor – as per Mercy Corps standards and formats.
• Interact with contractors, in coordination with the Program & Logistics.
• Prepare the required documentation of supplies and transactions and comply to MC standards.
• Prepare status reports procurement process.
• Assist in the maintenance of thorough procurement files as outlined in the MC procurement policy.
• Assist the P&L management and office staff with procurement activities, as required.
• Assists P&L Management with asset management. Identify assets during the course of procurement and notify the Asset Controller on receipts of assets.
• The Procurement Officer will conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission

Organizational Learning 

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries

• Mercy Corps team members are expected to support all efforts toward accountability, specifically
  to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Accountability              

Reports Directly To: Procurement Manager

Works Directly With: Program and support staff

Location Baghdad, Iraq with occasional travel to Anbar, Salah Aldeen, Basra, and other Mercy Corps Area of operation.

Knowledge and Experience

• Degree in relevant business field desired.
• At least two years experience in NGO/INGOs/ or others working as procurement
• Strong organizational skills.
• Ability to interact effectively with international and national personnel.
• Excellent oral and written English skills.
• High computer skills on MS Office programs, especially in MS Excel.
• A demonstrated ability to multi-task and process information into action as to not delay program activities.
• A clear understanding of procurement ethics and donor compliance is essential.
• Good understanding and knowledge in the electronic System (As Mercy Corps use Electronic Procurement System Ariba platform), and the candidate should learn how use the system, and give the needed trainings when needed, support the MC staff with the needed information.

Success Factors

The successful candidate will be conscientious with an excellent sense of judgment. She/he will have the ability to work simultaneously on multiple tasks and a willingness and ability to work effectively with a wide variety of people. They will have the ability to work as part of a team and coordinate with project personnel. Must have strong English skills, both oral and written.

Living Conditions / Environmental Conditions

The position is based in (Baghdad, Iraq) with high chances of travelling the other field area when required.

This role is only open to Iraqi citizens and individuals who have the legal right to work in Iraq.

Safeguarding and Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. By applying for this role an applicant confirms that they have not previously violated an employer’s sexual misconduct, sexual exploitation and abuse, child safeguarding or trafficking policy. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis. As an applicant, if you witness or experience any form of sexual misconduct during the recruitment process, please report this to Mercy Corps Integrity Hotline ([email protected]).

QUALIFICATIONS AND EXPERIENCES:

Successful candidates should meet the education and experience requirements in the position descriptions for the vacant positions. S/he must be self- motivated, creative, tolerant, and able to work in difficult, stressful environments and follow Mercy Corps procedures. S/he must respect diversity and gender equality at the workplace.

Interested candidates should submit their CVs to the email address [email protected] before the deadline indicated below.

Please indicate on the subject of the email the title of the position you are applying for.

ALL APPLICATIONS/ CVs SHOULD BE RECEIVED BY September 7^th , 2024

Potential candidates for the post will be contacted for an interview and processed according to Mercy Corps Human Resources policies and procedures. As soon as qualified candidates are identified the positions will be closed automatically. Please note that only shortlisted applicants will be contacted for potential interview.

Any documents submitted will remain with Mercy Corps and will not be returned to candidates.

Mercy Corps is an equal opportunity employer. Females are highly encouraged to apply.

Female Candidates are encouraged to apply for This Position. Mercy Corps is an equal opportunity employer. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global Impact.

Mercy Corps Iraq offers a variety of arrangements that enable women to excel in their careers. Mercy Corps Iraq ensures a safe and inclusive working environment for women and men through field security training and measures to provide secure working arrangements on-site and in the office.