Senior Finance Officer – Finance005

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment. Please report to the International Medical Corps at the website provided at the end of this document.

JOB SUMMARY

The Senior Finance Officer is responsible for all aspects of the country program’s financial management, ensuring compliance with International Medical Corps internal policies and procedures and donor and in-country regulations. The position is responsible for providing all transactional financial services, including payroll, reconciliations, accounts payable and receivable, reviewing sub award financial reports.

The position coordinates with the program team in terms of payments, tracks and analyses pipelines, prepares donor reports, assists in audit visit preparation, etc.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

MAIN TASKS AND RESPONSIBILITIES

• Manage daily program-wide finance and accounting functions including timely recording of transactions, cash management, banking, payroll, inventory, receivables, and payables.
• Plan and implement systems for financial operations in the country office and in area program offices in accordance with the International Finance Manual and donor regulations, including systems for cash flow management, budgeting, consolidation of accounting information, internal controls, financial reporting, financial record-keeping, grant management and compliance.
• Contribute to the continuous improvement of financial/ accounting systems, transactional processing, procedures, and processes
• Prepares monthly pipelines and ensure balances and allocations are matching with the accounting records. Review estimated expenses prepared by the program team and provide input, as needed.
• Follows up on TM1 system entries monthly with program team, ensuring budgets and amendments are duly entered and available in the system. Ensure that Variance analysis is reviewed, correct, and updated and that monthly pipeline reports are completed and submitted to HQ timely.
• Assisting the FM with preparing internal and external financial reports, ensure that reports are reconciled with accounting records and in line with internal and external policies and rules. This includes, but is not limited to donor financial reports, applicable reports for the submission to government bodies, internal IMC schedules and reports.
• Works on preparation of audit schedules, facilitated and assist in annual and other project specific audits. Implement audit recommendations and work on resolving audit findings, as applicable.
• Work on preparation of monthly financial reports and respond to any other finance related task requested by country office and/or HQ offices e.g., International Finance. Ensure that proper report approvals are obtained.
• Work with the rest of the country office team members on budget and budget amendments preparations. Ensure that needed budget amendments are communicated and addressed timely.
• Ensures stored finance files are listed physically and electronically and kept up to date.
• Reviews all submitted PR’s and procurements steps (offers, bid summary, PO) and collects necessary signatures.
• Cooperate with all departments about all checks/bank transfers to proceed with all payments within the period agreed. Processes incoming invoices and vouchers, ensuring that these are properly approved, stamped, and coded.
• Prepares, processes and reviews accounting entries into Costpoint-Deltek. Ensures there is proper supporting documentation for all payments and other accounting entries.
• Responsible for the monthly closing tasks, planning with finance team members, following up with tasks, sharing the required monthly reports and providing support when it’s needed.
• Managing the Sub-grant financial aspects in coordination with the Sub-grant department, checking proposal budget, financial report and required supportive documents with maintaining sufficient archiving system for future reference.
• Ensures that transactions are complete and accurate. Reviews coding on all vouchers/General Ledger for all valid accounts. Review accounting entries prior to submission of the monthly report to HQ office
• Ensures monthly accruals are well prepared, calculated and registered into the system after being reviewed and approved.
• Updates and reviews analysis of Accounts Receivables and Accounts Payables monthly. Keeps track on all Accounts Receivable and Accounts Payable balances, addresses all necessary adjustments with the supervisor before month close end.
• Oversee monthly and quarterly VAT reporting and ensure that financial reports are submitted to different government bodies, as applicable.
• Oversee preparation of weekly and monthly cash flow. Plans and requests cash disbursements.
• Train and coach other finance staff members in the country office

Perform other duties as assigned. The duties and responsibilities listed in this document are

representative of the nature and level of work assigned and not necessarily all inclusive.

Please send your English CV to the IMC email: 

[email protected]

Please indicate the code of the position (Finance005) in the Subject line.

CVs without the subject line “Finance005” will not be considered.

• • Links to CVs will not be taken into consideration.

  • The deadline will be September 7, 2024, at 4:00 p.m. (Iraq time).
  • Applications will be reviewed on a rolling basis, and the application process may close before the stated deadline.
  • Only shortlisted candidates will be contacted.

• * Note:- please send your national ID, and certificates attached in the application email as well.

  *A bank account will be requested from the selected candidate

 CVs will be reviewed on a rolling basis.

 _{reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.}