United Nations Development Programme
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Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Hosted by the UN Development Programme (UNDP), the Multi-Partner Trust Fund Office (MPTF Office) is the only United Nations unit exclusively dedicated to the design and administration of multi-stakeholder pooled financing instruments. Since 2003, it has supported over 200 UN-implemented pooled funds, providing an integrated platform of inter-agency pooled fund services to help UN organizations and partners make fast and efficient progress towards collective outcomes, like the 2030 Agenda. The MPTF Office’s current portfolio is over $18 billion in total, with more than $1 billion per year in contributions and includes more than 150 active pooled financing mechanisms.
The MPTF Office’s trustee and fund design and administration service is a standard-setter in the UN System – professionalized, highly transparent and firewalled from all UN implementing entities. The MPTF Office has put in place a number of tools and systems to support its transparent and accessible fund administration services such as its digital platform the MPTF Office Gateway. As a shared UN service provider, the MPTF Office operates in a distinct and dedicated business unit. It provides an integrated service platform that, in addition to core trust fund design and administration functions, provides complimentary services to users like data analytics, research administration, and knowledge management.
Position Purpose:
Under the guidance of the Chief of Finance and Risk Management, the Finance Manager provides technical inputs and management to guide financial services of the Office. The Finance Manager assumes responsibility for timely, efficient, accountable and cost-effective fund administration services including treasury services, fund transfers, monitoring, and reporting for a portfolio of Funds; as well as providing technical analysis and inputs to fund related advisory services. The Finance Manager also facilitates knowledge building/sharing and provides guidance to stakeholders on financial and related matters.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
Duties and Responsibilities
Provides technical input and analysis for strategic advice on Fund design and administration.
- Provides input to the development of MPTFO strategies at the office and portfolio level, and finance workplan.
- Reviews and provides advice into new Fund designs and new product development for fund operations and finance including review of Fund operating structure and architecture proposals; participates in Fund Proposal Appraisal Committee meetings for new and extending funds.
- Researches and conceptualizes options for solutions to emerging issues in fund administration considering portfolio, finance, systems, and political viewpoints.
- Drafts finance-based policies or provides financial input into programme policies to maintain an effective fund operation manual.
- Drafts and/or re-engineers business processes and procedures in fund administration to generate efficiency and productivity gains across the portfolio.
- Analyses and provides technical input on UNDP IPSAS policies, including new policies impacting the office, in coordination with UNDP OFM teams, as required.
- Leads the design and implementation of the internal control framework for the office and core functions as well as ensure their proper documentation and archival on the internal MPTFO SharePoint site.
- Drafts Internal Control Framework memos for personnel in coordination with Operations Manager and in line with UNDP ICF Guide
- Conducts technical analysis and reviews of financial management and accounting reports, such as audited financial statements and synthesizes into summary points.
- Supports the Chief of Finance and Risk Management in reviewing and clearing Non-UN Organization (NUNO) due diligence packages before senior management approval.
- Works with the Chief of Finance and Risk Management on monitoring and coordination of bi-annual and annual risk register and relevant risk reporting.
- Provides internal and external coordination support on EU related matters in coordination with EU Finance Manager including serving as a back-up.
- Performs other functions, as required
Manages treasury input to MPTFO
- Acts as the focal point with UNDP Treasury; including management and oversight of Treasury Associate
- Oversees treasury processes which include recording and monitoring of donor commitments, contributions and unapplied deposits.
- Reviews and approves treasury related transactions in the ERP system (donor commitments, foreign exchange, bank fees, AA fees)
- Manages over-due items (contribution aging receivables) with Portfolio Managers to keep these substantially under 1 year.
- Approves write offs of all cancelled commitments and notifies Chief, Finance and Risk Management of significant issues.
- Oversees Participating Organizations’ refund receipt and recording processes.
- Liaises with UNDP Treasury for fund administration issues requiring treasury input and escalation.
- Manages office revenue and deferred revenue in accordance with UNDP IPSAS policy for both routine and non-routine AA fees such as direct costs for European Commission grants.
- Provides financial analysis on the office’s income to support the annual budgeting exercises and projection models.
Manages portfolio of funds as the Finance Manager for Funds Administration
- Manages a portfolio of funds, including issue resolution.
- Provides back up for review and approval of Fund Transfer Requests and refunds to donors as an ICF Approving Manager (includes payment invoices and journal approvals etc.)
- Liaises with Operations team on supplier approvals and management.
Ensure facilitation of knowledge building and sharing and providing guidance to stakeholders on financial and related matters
- Provide support in identifying training needs of staff for the purpose of capacity development in finance compliance, including implementation of Internal Control Framework (ICF)
- Develop and provide training for staff on related finance and financial reporting areas.
- Contribute to knowledge networks and communicates of practice
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Supervisory/Managerial Responsibilities: 3 GS staff
Competencies
Achieve Results
- LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact.
Think Innovatively
- LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems.
Learn Continuously
- LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences.
Adapt with Agility
- LEVEL 3: Proactively initiate and champion change, manage multiple competing demands.
Act with Determination
- LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results.
Engage and Partner
- LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration.
Enable Diversity and Inclusion
- LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity.
People Management:
- UNDP People: Management Competencies can be found on the dedicated site.
Cross-Functional & Technical competencies:
Business Management – Portfolio Management
- Ability to select, prioritize and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment
Business Management – Customer Satisfaction/Client Management
- Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concern
Finance Financial reporting and analysis
- Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance
Finance Financial planning and budgeting
- Ability to create and manage processes to achieve UNDP’s long and short-term financial goals, including through planning, budgeting, forecasting, analyzing and reporting
Finance Accounting (general)
- Knowledge of accounting concepts, principles, regulations, policies and ability to apply this to strategic and/or practical situations.
Finance – Financial Risk Management
- Ensures financial resilience through proactive assessment of risk, implementation of controls and taking mitigating action. Understands risk and reward in relation to collaborative and commercial projects. Ensures a culture of positive risk management
Business direction and Strategy – System Thinking
- Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
Required Skills and Experience
Education:
- A professional accounting qualification from an internationally accredited institute of accountancy, and/or Advanced (master’s) University Degree in Finance and/or Accounting is required. Candidates with professional accounting qualifications from an internationally accredited institute of accountancy will have a distinct advantage.
- A first-level university degree (bachelor’s degree) in the areas mentioned above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
- Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete the Finance Training and Certification Programme (FTCP), if recruited.
- Candidates satisfying the two above criteria are exempted from undertaking the UNDP Advanced Accountancy and Finance Test (AAFT).
- Candidates with MBA or master’s in finance with no accountancy qualification but with relevant experience must successfully undertake the UNDP Advanced Accountancy and Finance Test (AAFT) to be eligible for shortlisting.
Experience:
- Minimum 5 years (with master’s degree) or 7 years (with bachelor’s degree) of relevant experience at the managerial level in providing financial management advisory services, accounting, economics, or international development financing is required.
- Experience in financial analysis and interpretation of complex accounting financial information, and financial statements is required.
- Experience in IPSAS and/or IFRS is required for external candidates.
- Experience in use of computers and office software including web-based management systems and ERP financial modules is required.
- Experience in strong writing skills, including experience with preparing financial policies and processes is advantage.
- Experience in internal or external audit is desirable.
- Experience in non-complex treasury related processes is desirable.
- Demonstrated experience in knowledge management, training and capacity development is desirable.
- Experience and knowledge of UNDP Financial Rules and Regulations is advantage.
Language Requirement:
- Fluency in English is required.
- Knowledge of another UN language, especially French is distinct advantage.
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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