• Provide substantial assistance throughout the humanitarian programming cycle and support to implementing partners in the management of grants under the Humanitarian Pooled Fund (HPF), including tracking project progress reporting, conducting project revisions and monitoring.
• Conduct programmatic spot-check of projects to monitor implementation of HPF-funded projects, ensuring that implementation is in line with the project proposal and the grant agreement.
• Lead the review of the project proposals submitted to the HPF and give guidance to implementing partners on the Grant Management System (GMS).
• Prepare the monitoring reports and ensure findings and results of monitoring visits are shared with appropriate stakeholders and partners in a timely manner; upload the report and recommendations/follow up action points on the appropriate GMS monitoring module.
• Set the reporting requirements of individual projects based on the HPF operational modalities and identify and set appropriate reporting timelines on GMS.

Ensure creation and maintenance of strategic partnerships with humanitarian partners, focusing on achievement of the following results:

• Support the establishment of new and strategic partnerships with humanitarian partners, to plan and implement effective programming as well as in the implementation of the HFU Partner Capacity Development Framework.
• Participate in the review of documents submitted under the eligibility process by organizations and drafting reports on the partner’s capacity, following up with the partner on additional documents or information required and responding to queries as necessary.
• Attend cluster and other humanitarian coordination fora as required to support awareness-raising and training on the HPF’s goals and objectives, grant management and eligibility procedures, monitoring and reporting, and Grants Management System (GMS).
• Conduct regular follow up with partners to ensure timely submission of narrative reports pertaining to HPF-funded projects and provides clear and consistent feedback to partners on implementation and progress.

Ensure effective coordination support to the relevant stakeholders, focusing on achievements of the following results:

• Support the HFU with the review and revision process of project proposals through consultation with cluster leads and other technical partners and advise partners on recommended revisions, and if needed, assist partners in revision drafting.
• Lead on the collection of information and preparation of information products on the HFU such as dashboards, newsletters and/or interim and annual reports by preparing and analyzing available project data as required.
• Support organization of the trainings / workshops / technical review and Advisory Board meetings by ensuring operational excellence in all HFU related events, including drafting minutes.
• Organize and lead the capacity building efforts for national NGOs, including organizing relevant trainings and information sessions.
• Provide support to the Fund Manager in the preparations of the Advisory Board meetings by ensuring operational excellence in all HFU related events, including drafting minutes.
• Support to the HFU and other team members on urgent tasks, as determined by the supervisor.

Assist OCHA Turkiye HFU in identifying significant humanitarian issues and developing suggestions and approaches to problem solving and help meet organizational objectives and provide sound analytical inputs and support to the coordination of humanitarian action.

Impact of Results:

The key results have an impact on the overall resource structure, efficiency, and effectiveness of the office and projects’ operations.

PLANNING and ORGANIZING: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Required Skills and Experience