Programme Analyst

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Description

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Position Purpose

This position is located within the Humanitarian Financing Unit (HFU) for the United Nations Office for the Coordination of Humanitarian Affairs (OCHA) in Türkiye. The HFU currently oversees and manages the Syria Cross-border Humanitarian Fund (SCHF). The post is based in Gaziantep, with possible travel to field locations such as Antakya and Kilis. The incumbent reports to the HFU Program Cycle Manager and works closely with the various sections of the HFU, as well as the Coordination, and the Information Management Units of OCHA Türkiye.

Functions / Key Results Expected

 Under the overall supervision of the OCHA Head of the Humanitarian Financing Unit and under the day-to-day guidance of the HFU Program Cycle Manager, the Programme Analyst is expected to perform the following tasks:

• Ensure effective humanitarian programming cycle support to SCHF partners, focusing on the achievement of the following results: 
• Provide substantial assistance throughout the humanitarian programming cycle and support to implementing partners in the management of grants under the Humanitarian Pooled Fund (HPF), including tracking project progress reporting, conducting project revisions and monitoring.
• Conduct programmatic spot-check of projects to monitor implementation of HPF-funded projects, ensuring that implementation is in line with the project proposal and the grant agreement.
• Lead the review of the project proposals submitted to the HPF and give guidance to implementing partners on the Grant Management System (GMS).
• Prepare the monitoring reports and ensure findings and results of monitoring visits are shared with appropriate stakeholders and partners in a timely manner; upload the report and recommendations/follow up action points on the appropriate GMS monitoring module.
• Set the reporting requirements of individual projects based on the HPF operational modalities and identify and set appropriate reporting timelines on GMS.

Ensure creation and maintenance of strategic partnerships with humanitarian partners, focusing on achievement of the following results: 

• Support the establishment of new and strategic partnerships with humanitarian partners, to plan and implement effective programming as well as in the implementation of the HFU Partner Capacity Development Framework. 
• Participate in the review of documents submitted under the eligibility process by organizations and drafting reports on the partner’s capacity, following up with the partner on additional documents or information required and responding to queries as necessary. 
• Attend cluster and other humanitarian coordination fora as required to support awareness-raising and training on the HPF’s goals and objectives, grant management and eligibility procedures, monitoring and reporting, and Grants Management System (GMS).
• Conduct regular follow up with partners to ensure timely submission of narrative reports pertaining to HPF-funded projects and provides clear and consistent feedback to partners on implementation and progress.

Ensure effective coordination support to the relevant stakeholders, focusing on achievements of the following results: 

• Support the HFU with the review and revision process of project proposals through consultation with cluster leads and other technical partners and advise partners on recommended revisions, and if needed, assist partners in revision drafting.
• Lead on the collection of information and preparation of information products on the HFU such as dashboards, newsletters and/or interim and annual reports by preparing and analyzing available project data as required.
• Support organization of the trainings / workshops / technical review and Advisory Board meetings by ensuring operational excellence in all HFU related events, including drafting minutes.
• Organize and lead the capacity building efforts for national NGOs, including organizing relevant trainings and information sessions.
• Provide support to the Fund Manager in the preparations of the Advisory Board meetings by ensuring operational excellence in all HFU related events, including drafting minutes.
• Support to the HFU and other team members on urgent tasks, as determined by the supervisor.

Required Skills and Experience

Education:

• Master’s degree or equivalent in social science, administration management, finance management or related studies. Bachelor`s degree with 2 additional years of relevant experience can be accepted in lieu of master’s degree

Experience:

Required:

• A minimum of two (2) years’ (with a Masters degree) or 4 years (with Bachelor degree) of relevant experience, at the national level in project cycle management is required.
•  A minimum of one (2) years’ experience in pool fund mechanism is required. 
• Former working experience on the Syria crisis and humanitarian assistance to Syria or work experience with a UN agency or I/NGO providing assistance to Syria is required.
• Proficiency in Turkish and English (written and spoken) is required. 

Desired

• Advance usage of Microsoft Office and proficiency in the use of web-based grants management system is desirable 
• Experience working with humanitarian financing is desirable
• Knowledge and/or experience in Humanitarian Programme Cycle (HPC) programming and cluster experience is desirable 
• Experience project design, management, implementation or monitoring and evaluation is desirable
• Experience with the United Nations is desirable
• Proficiency in Arabic is desirable

Source: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/requisitions/job/20595

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